C-Suite Executive Assistant | Strategic Admin

Dubai Holding; Dubai; On-site; AED 120,000 - 180,000; Full time

Job summary

Dubai Holding is seeking an experienced Executive Assistant to provide high‑level administrative support to members of the C‑Suite. The role includes managing schedules, coordinating meetings and travel, and facilitating communication with stakeholders across the organization.

The ideal candidate will have 6–8 years of relevant experience, strong organizational skills, attention to detail, and the ability to work at pace in a dynamic environment.

Qualifications

• 6–8 years of relevant experience.
• Experience working with C-Suite leaders.
• High level of organisational skills.
• Attention to detail and ability to work at pace.

Responsibilities

• Manage and monitor the daily schedule of the stakeholder and provide required support information/documentation for meetings and appointments.
• Coordinate administrative and logistical work required in running a department.
• Create and maintain efficient office management systems with electronic and paper filing, ensuring confidentiality and easy access to materials.
• Screen incoming correspondence, respond as appropriate, redirect inquiries, and liaise with stakeholders to gather information.
• Liaise with management at all levels and support staff across the organisation and external contacts on behalf of the Head of Department.
• Organize calendars, schedule meetings, arrange travel and accommodation.
• Handle invoicing matters including purchase orders and the vetting, approval, payment, and tracking of invoices.
• Manage procurement, maintenance, and inventory of office supplies and equipment.
• Prepare and edit departmental communications for internal and external stakeholders.
• Monitor progress of ongoing projects and provide updates to functional heads.
• Develop and maintain a digital contact database for effective communication.

Skills

Executive support

Calendar management

Travel coordination

Stakeholder management

Invoicing & procurement

Office management

Documentation & filing

Communication

Project tracking

Confidentiality

Education

Human Resources Management course

Job description

Dubai Holding is seeking an experienced Executive Assistant to provide high‑level administrative support to members of the C‑Suite. The role includes managing schedules, coordinating meetings and travel, and facilitating communication with stakeholders across the organization.

The ideal candidate will have 6–8 years of relevant experience, strong organizational skills, attention to detail, and the ability to work at pace in a dynamic environment.