C-Suite Executive Assistant (Arabic) – Sharjah

BIN GHALIB ENGINEERING ENTERPRISES; Sharjah; On-site; AED 67,000 - 112,000; Full time

Job summary

BIN GHALIB ENGINEERING ENTERPRISES is seeking an experienced executive assistant to provide high-level support to the CEO and senior leaders in Sharjah. You will coordinate travel, manage complex calendars, prepare presentations, and ensure timely follow-ups on action items across HR, Finance, and Sales functions.

The role requires Arabic fluency, a minimum of four years supporting C-suite executives, and a willingness to work on-site in Sharjah.

Qualifications

• Minimum 4 years of experience in assisting C-suite executives.
• Arabic-speaking candidates are essential.
• Must be willing to work in Sharjah.

Responsibilities

• Provide high-level administrative support and assistance to the Executive Director and leadership staff.
• Arrange travel and accommodations for executives.
• Schedule and attend meetings, take notes, and follow up on tasks with updates.
• Prepare and review presentations/charts as required.
• Coordinate appointments using Microsoft tools and maintain monthly schedules.
• Draft letters, memos, invoices, reports, and other documents for senior staff.
• Manage calendars for CEO and Corporate Directors.
• Monitor compliance and generate reports for CEO and Corporate Strategy Director.
• Handle CEO guests and maintain contact management for key contacts.
• Perform data analysis related to HR, Finance, Sales, etc.
• Update planners and task lists, report delays to leadership.
• Prepare MOM for management meetings and assign follow-ups.
• Perform basic bookkeeping and office tasks.
• Maintain confidentiality as required.

Skills

Executive support

Calendar management

Travel coordination

Minutes taking

Report preparation

Office administration

Data analysis

Microsoft Office

Tools

Microsoft Outlook

Microsoft PowerPoint

Microsoft Excel

Job description

BIN GHALIB ENGINEERING ENTERPRISES is seeking an experienced executive assistant to provide high-level support to the CEO and senior leaders in Sharjah. You will coordinate travel, manage complex calendars, prepare presentations, and ensure timely follow-ups on action items across HR, Finance, and Sales functions.

The role requires Arabic fluency, a minimum of four years supporting C-suite executives, and a willingness to work on-site in Sharjah.