Executive Assistant: Strategic Admin & Scheduling Pro

Heidrick & Struggles; United Arab Emirates; On-site; AED 90,000 - 120,000; Full time

Job summary

Heidrick & Struggles, a premier executive leadership advisory, is seeking an Executive Assistant in the United Arab Emirates to support the search team across project administration and client interactions. The role involves document prep, scheduling interviews, travel planning, accounts handling, and maintaining confidential information with high integrity.

Candidates should have five years of administrative experience and advanced MS Office skills.

Qualifications

• Minimum five years of administrative experience in roles requiring project coordination.
• Proficient in Microsoft Office; high typing speed and strong communication.
• Experience handling confidential information with discretion.

Responsibilities

• Administer the search process for all team assignments.
• Format, edit, and transmit client deliverables.
• Maintain consultant calendar.
• Prepare travel itineraries for consultants/clients/candidates.
• Support search team with account management and client relationships (expenses, invoices).
• Create and maintain an efficient file management and follow-up system.
• Maintain client and candidate communications through scheduling and email.
• Verify degrees of candidates.
• Maintain database accuracy and data integrity.
• Attend Company learning programs and stay current with industry reading.
• Maintain confidentiality for clients, candidates, and company data.
• Provide reception relief and back-up support to other EAs.
• Assist with database research and coding of records.

Skills

Administrative experience

MS Office

Calendar management

Communication

Education

High school diploma

Bachelor's degree desired

Tools

CRM software

Database systems

Job description

Heidrick & Struggles, a premier executive leadership advisory, is seeking an Executive Assistant in the United Arab Emirates to support the search team across project administration and client interactions. The role involves document prep, scheduling interviews, travel planning, accounts handling, and maintaining confidential information with high integrity.

Candidates should have five years of administrative experience and advanced MS Office skills.