Executive Search EA - Strategic Admin & Client Concierge

Heidrick & Struggles; Dubai; On-site; AED 120,000 - 180,000; Full time

Job summary

Heidrick & Struggles is seeking an Executive Assistant to provide essential administrative support to our Executive Search team in Dubai. You will manage calendars, prepare client deliverables, and coordinate travel for consultants, clients, and candidates.

The role requires discretion, strong communication, and the ability to handle multiple projects in a fast-paced professional services environment. A focus on confidentiality and accurate record-keeping is essential.

Qualifications

• High school diploma or GED required.
• 5+ years of administration experience in project coordination roles.
• Professional business ethics, confidentiality and discretion.
• Proficient in Microsoft Office.
• Ability to manage multiple projects and prioritize.
• Availability to work Monday–Friday during normal business hours, with overtime as needed.

Responsibilities

• Formatting, editing, proofreading, preparing and transmitting client deliverables.
• Maintaining complex consultant calendars.
• Coordinating travel itineraries with vendors for consultants, clients or candidates.
• Supporting the executive search team with account and client relationship management including invoicing and reports.
• Creating and maintaining an efficient organizational system for search processes.
• Maintaining client and candidate relationships and communication via phone and email.
• Verifying degrees and processing background checks as requested.
• Ensuring data accuracy in Heidrick & Struggles' database with teammates.

Skills

Project coordination

Discretion

Professional communication

Microsoft Office

Calendar management

Education

High school diploma or GED

Tools

Proprietary database

Job description

Heidrick & Struggles is seeking an Executive Assistant to provide essential administrative support to our Executive Search team in Dubai. You will manage calendars, prepare client deliverables, and coordinate travel for consultants, clients, and candidates.

The role requires discretion, strong communication, and the ability to handle multiple projects in a fast-paced professional services environment. A focus on confidentiality and accurate record-keeping is essential.