Senior Executive Assistant - Client & Project Coordination

Heidrick & Struggles International, Inc.; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

Heidrick & Struggles International, Inc. is seeking an experienced administrative professional to support executive leadership search assignments.

You will format client deliverables, maintain calendars, and prepare travel itineraries for consultants and candidates, while safeguarding confidentiality across all communications. The role requires strong relationship-building, excellent communication, and proficiency with Microsoft Office.

Qualifications

• Excellent communication skills—verbal, written and listening.
• Proficient knowledge of Microsoft Office products.
• Minimum keyboarding speeds of 60 wpm.
• Experience with proprietary database environments is a plus.
• Experience dealing with people at all levels of an organization.

Responsibilities

• Administer the search process for team assignments.
• Format, edit, and transmit client deliverables.
• Maintain consultant calendar and prepare travel itineraries.
• Support account management and client relationships, including expenses and invoices.
• Maintain file management and ensure data integrity in the database.
• Communicate with clients and candidates via scheduling and email.

Skills

Office proficiency

Communication skills

Calendar management

Project coordination

Discretion and confidentiality

Education

High school education

College degree (desirable)

Tools

Proprietary database environments

Job description

Heidrick & Struggles International, Inc. is seeking an experienced administrative professional to support executive leadership search assignments.

You will format client deliverables, maintain calendars, and prepare travel itineraries for consultants and candidates, while safeguarding confidentiality across all communications. The role requires strong relationship-building, excellent communication, and proficiency with Microsoft Office.