Elite Executive Assistant & Travel Coordinator

Confidential Global Company; Dubai; On-site; AED 279,000 - 446,000; Full time

Job summary

Confidential Global Company in Dubai seeks a proactive, senior administrative professional to provide confidential executive support and manage all travel arrangements for the Chairman. This role emphasizes efficient communication, calendar control, and cost-effective travel planning in a fast-paced environment.

The position requires 5+ years supporting C-Suite executives, excellent English, and advanced MS Office/Cloud HR skills.

Qualifications

• Bachelor’s degree in Business Administration or related field.
• Minimum 5 years supporting C-suite executives.
• Fluency in English for high-level reporting and correspondence.
• Advanced MS Office and cloud HR software experience.

Responsibilities

• Travel Planning & Coordination: Arrange domestic and international travel, visas, hotels, and transport; prepare detailed itineraries and monitor changes.
• Personal & Household Support: Coordinate personal travel, appointments, and events for the Chairman.
• Expense & Travel Documentation: Track travel expenses, invoices, and bookings; ensure policy compliance.
• Expense Reports: Compile utility invoices and reimburse staff; summarize for accounts.
• Executive Support & Calendar Management: Manage schedules, meetings, and priorities with timely follow-ups.
• HR Support: Submit attendance reports, coordinate leave, draft employment correspondence.
• Administrative & Business Support: Draft correspondence, record minutes, maintain filing systems.
• Communication & Board Coordination: Serve as primary contact between executives, employees, clients, and suppliers.
• Confidential Information Management: Maintain utmost confidentiality of sensitive information.
• Task Coordination: Track deadlines and approvals with relevant departments.
• Process Improvement: Streamline administrative and travel workflows.

Skills

C-Suite support

Executive communication

English fluency

Travel coordination

Education

Bachelor's degree in Business Administration

Office management related field

Tools

MS Office (Word, Excel, PowerPoint, Outlook)

Google Workspace

PDF editors (Foxit, Adobe)

Canva

Cloud-based HR software

Job description

Confidential Global Company in Dubai seeks a proactive, senior administrative professional to provide confidential executive support and manage all travel arrangements for the Chairman. This role emphasizes efficient communication, calendar control, and cost-effective travel planning in a fast-paced environment.

The position requires 5+ years supporting C-Suite executives, excellent English, and advanced MS Office/Cloud HR skills.