Executive Assistant Personal AssistantSecretary Assistant to General Manager (EAPA to GM) Arabs Female only URGENT HIRING

Reap HR Consultancy; Al Ain; On-site; AED 90,000 - 150,000; Full time

Job summary

REAP HR & Recruitment Consultancy is seeking a highly organized Executive Secretary to the General Manager (EA/PA) for an automotive client in Al Ain. The role requires coordinating the GM's calendar, meetings, travel, and confidential documentation while ensuring seamless operation of the executive office.

The candidate must have strong Arabic and English communication skills, professional correspondence experience, and proficiency in MS Office.

Qualifications

• Bachelors Degree in Business Administration or related administrative discipline.
• Proven experience in executive secretarial work or office administration.
• Excellent written and spoken Arabic and English.
• Strong proficiency in Microsoft Office including Word Excel and PowerPoint.
• Excellent organizational multitasking and time-management skills.

Responsibilities

• Manage the General Manager's daily calendar, meetings, and official visits.
• Coordinate schedules with internal departments and external stakeholders.
• Prepare agendas, documents, presentations, and minutes; maintain records.
• Draft and proofread professional letters, reports, and Arabic/English correspondence.
• Arrange domestic and international travel and hospitality logistics.

Skills

Arabic language

English language

Executive support

Calendar management

Education

Bachelor's Degree in Business Administration or related field

Tools

Microsoft Office

Job description

Job Title: Secretary to the General Manager (Executive Secretary) Executive Assistant / Personal Assistant to General Manager (EA/PA to GM)

• Company: REAP HR & Recruitment Consultancy
  
• Job Type: Full-Time
  
• Experience: 24 Years
  
• Department: General Managers Office
  
• Reporting To: General Manager
  
• Location: Al Ain Abu Dhabi
  
• Salary: To Be Discussed During Interview
  

Job Summary

REAP HR & Recruitment Consultancy is seeking a highly organized professional and experienced Secretary to the General Manager (Executive Secretary) for one of our Automotive industry client based in Al Ain.

The successful candidate will provide comprehensive administrative and executive support to the General Manager ensuring the efficient daily operation of the executive office.

The role requires excellent organizational abilities strong Arabic and English communication skills professional correspondence management and the ability to coordinate executive schedules meetings business travel and confidential documentation.

The ideal candidate must demonstrate professionalism discretion attention to detail and the ability to work independently in a demanding executive environment.

Key Duties & Responsibilities

A. Executive Calendar & Schedule Management

• Manage the General Managers daily calendar appointments meetings conferences and official visits.
  
• Coordinate schedules with internal departments senior executives and external stakeholders.
  
• Prioritize appointments and ensure effective time management.
  
• Arrange and confirm executive meetings and important engagements.
  

B. Meetings & Administrative Coordination

• Organize internal and external meetings for the General Manager.
  
• Prepare meeting agendas documents presentations and meeting rooms.
  
• Record accurate meeting minutes and maintain action-item records.
  
• Follow up with departments regarding management decisions and assigned tasks.
  
• Ensure timely communication and coordination between the General Managers office and other departments.
  

C. Executive Correspondence & Communication

• Manage incoming and outgoing emails telephone calls messages and official correspondence.
  
• Draft and proofread professional letters reports and administrative documents in Arabic and English.
  
• Communicate professionally with senior management employees clients and external stakeholders.
  
• Handle sensitive communications with discretion and confidentiality.
  

D. Documentation & Records Management

• Maintain organized physical and electronic filing systems.
  
• Ensure proper documentation record security and confidentiality.
  
• Track assignments management instructions and departmental follow-ups.
  
• Ensure important documents and records are readily accessible when required.
  

E. Business Travel & Hospitality Coordination

• Arrange domestic and international business travel for the General Manager.
  
• Coordinate flight bookings hotel reservations visa applications and travel itineraries.
  
• Welcome executive guests and coordinate official visits.
  
• Arrange appropriate hospitality and meeting logistics.
  

Requirements

Candidate Requirements & Qualifications

Mandatory Requirements

• Bachelors Degree in Business Administration Executive Secretarial Studies or a related administrative discipline.
  
• Minimum 24 years of relevant experience in executive secretarial work or office administration.
  
• Excellent written and spoken Arabic and English.
  
• Strong proficiency in Microsoft Office including Word Excel and PowerPoint.
  
• Excellent business email management and formal correspondence skills.
  
• Strong ability to prepare official letters reports meeting minutes and administrative documentation.
  
• Excellent organizational multitasking and time-management skills.
  
• Ability to manage confidential information professionally.
  
• Strong communication and interpersonal skills.
  

Preferred Qualifications

• Previous experience directly supporting a General Manager CEO or senior executive.
  
• Experience coordinating executive meetings and international business travel.
  
• Experience managing administrative activities within a senior management office.
  

Professional & Behavioral Competencies

• High standards of confidentiality integrity and professionalism.
  
• Professional appearance and excellent workplace etiquette.
  
• Excellent interpersonal communication and relationship management.
  
• Strong attention to detail and accuracy.
  
• Ability to prioritize tasks and manage multiple responsibilities.
  
• Strong problem-solving and organizational abilities.
  
• Ability to work independently and take initiative.
  
• Ability to perform effectively under pressure.
  
• Professional and diplomatic communication with senior executives and external stakeholders.
  

Candidate Assessment

• Arabic and English communication proficiency.
  
• Executive calendar and appointment management.
  
• Microsoft Office skills.
  
• Drafting professional emails and official correspondence.
  
• Meeting minutes preparation and administrative follow-up.
  
• Confidential document handling.
  
• Business travel coordination.
  
• Professional communication and executive office etiquette.
  

Benefits

• Monthly Salary: To be discussed during the interview.
  
• Additional Benefits: To be confirmed by the employer.