Executive Assistant

Redford Recruiters

Abu Dhabi

In loco

AED 45.000 - 100.000

Tempo pieno

2 giorni fa

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Descrizione del lavoro

REAP HR & Recruitment Consultancy is seeking a highly organized Secretary to the General Manager for an automotive industry client in Al Ain. The role provides executive and administrative support to the GM, coordinating schedules, meetings, travel, and confidential documentation.

The ideal candidate will demonstrate professionalism, discretion, and the ability to work independently in a demanding executive environment, with strong Arabic and English communication skills.

Competenze

Bachelor's degree in business, executive secretarial studies, or related administrative discipline.
2–4 years of relevant executive secretarial or office administration experience.
Excellent written and spoken Arabic and English.
Strong proficiency with Word, Excel, PowerPoint and business email management.
Ability to prepare official letters, reports, minutes and formal documentation.

Mansioni

Manage General Manager's calendar, appointments, meetings and visits.
Coordinate internal/external meetings, prepare agendas and minutes.
Draft/proofread professional correspondence in Arabic and English.
Maintain filing systems and handle confidential documentation.
Arrange domestic/international travel and hospitality logistics.

Conoscenze

Microsoft Office

Formazione

Bachelor's Degree in Business Administration or related discipline

Strumenti

Microsoft Office Suite

Descrizione del lavoro

Job description

Job Title: Secretary to the General Manager (Executive Secretary); Executive Assistant / Personal Assistant to General Manager (EA/PA to GM)

Company: REAP HR & Recruitment Consultancy
Job Type: Full-Time
Experience: 2–4 Years
Department: General Manager's Office
Reporting To: General Manager
Location: Al Ain, Abu Dhabi
Salary: To Be Discussed During Intervie_w

Job Summary

REAP HR & Recruitment Consultancy is seeking a highly organized, professional, and experienced Secretary to the General Manager (Executive Secretary) for one of our Automotive industry client based in Al Ain.

The successful candidate will provide comprehensive administrative and executive support to the General Manager, ensuring the efficient daily operation of the executive office.

The role requires excellent organizational abilities, strong Arabic and English communication skills, professional correspondence management, and the ability to coordinate executive schedules, meetings, business travel, and confidential documentation.

The ideal candidate must demonstrate professionalism, discretion, attention to detail, and the ability to work independently in a demanding executive environment.

Key Duties & Responsibilities:

A. Executive Calendar & Schedule Management

Manage the General Manager's daily calendar, appointments, meetings, conferences, and official visits.
Coordinate schedules with internal departments, senior executives, and external stakeholders.
Prioritize appointments and ensure effective time management.
Arrange and confirm executive meetings and important engagements.

B. Meetings & Administrative Coordination

Organize internal and external meetings for the General Manager.
Prepare meeting agendas, documents, presentations, and meeting rooms.
Record accurate meeting minutes and maintain action-item records.
Follow up with departments regarding management decisions and assigned tasks.
Ensure timely communication and coordination between the General Manager's office and other departments.

C. Executive Correspondence & Communication

Manage incoming and outgoing emails, telephone calls, messages, and official correspondence.
Draft and proofread professional letters, reports, and administrative documents in Arabic and English.
Communicate professionally with senior management, employees, clients, and external stakeholders.
Handle sensitive communications with discretion and confidentiality.

D. Documentation & Records Management

Maintain organized physical and electronic filing systems.
Ensure proper documentation, record security, and confidentiality.
Track assignments, management instructions, and departmental follow-ups.
Ensure important documents and records are readily accessible when required.

E. Business Travel & Hospitality Coordination

Arrange domestic and international business travel for the General Manager.
Coordinate flight bookings, hotel reservations, visa applications, and travel itineraries.
Welcome executive guests and coordinate official visits.
Arrange appropriate hospitality and meeting logistics.

Requirements

Candidate Requirements & Qualifications

Mandatory Requirements

Bachelor's Degree in Business Administration, Executive Secretarial Studies, or a related administrative discipline.
Minimum 2–4 years of relevant experience in executive secretarial work or office administration.
Excellent written and spoken Arabic and English.
Strong proficiency in Microsoft Office, including Word, Excel, and PowerPoint.
Excellent business email management and formal correspondence skills.
Strong ability to prepare official letters, reports, meeting minutes, and administrative documentation.
Excellent organizational, multitasking, and time-management skills.
Ability to manage confidential information professionally.
Strong communication and interpersonal skills.

Preferred Qualifications

Previous experience directly supporting a General Manager, CEO, or senior executive.
Experience coordinating executive meetings and international business travel.
Experience managing administrative activities within a senior management office.

Professional & Behavioral Competencies

High standards of confidentiality, integrity, and professionalism.
Professional appearance and excellent workplace etiquette.
Excellent interpersonal communication and relationship management.
Strong attention to detail and accuracy.
Ability to prioritize tasks and manage multiple responsibilities.
Strong problem-solving and organizational abilities.
Ability to work independently and take initiative.
Ability to perform effectively under pressure.
Professional and diplomatic communication with senior executives and external stakeholders.

Candidate Assessment