Executive Assistant: Multilingual Admin & Diary Manager

Higher Colleges of Technology; United Arab Emirates; On-site; AED 60,000 - 80,000; Full time

Job summary

Higher Colleges of Technology is seeking an Executive Assistant in the United Arab Emirates. You will support the Line Manager with daily administrative tasks and manage communications professionally to ensure timely responses and efficient workflow.

Key duties include coordinating meetings, drafting memos and reports, translating documents between Arabic and English, organizing records, monitoring supplies, and arranging travel. A Higher Diploma and bilingual proficiency are required.

Qualifications

• Minimum of a Higher Diploma.
• Full English and Arabic proficiency are required.
• Intermediate computer literacy (MS Office) is expected.

Responsibilities

• Serve as the main contact between the Line Manager and stakeholders.
• Manage calls and coordinate routing for callers and Line Manager.
• Organise meetings with stakeholders and maintain the diary and agendas.
• Draft reports, memos, and circulars as needed.
• Translate documents between Arabic and English while preserving meaning.
• Handle filing, archiving, and ensure confidentiality of documents.
• Monitor office supplies and coordinate with related departments.
• Arrange travel and accommodation for the Line Manager.

Skills

English-Arabic proficiency

Education

Higher Diploma

Tools

MS Office

Job description

Higher Colleges of Technology is seeking an Executive Assistant in the United Arab Emirates. You will support the Line Manager with daily administrative tasks and manage communications professionally to ensure timely responses and efficient workflow.

Key duties include coordinating meetings, drafting memos and reports, translating documents between Arabic and English, organizing records, monitoring supplies, and arranging travel. A Higher Diploma and bilingual proficiency are required.