Administrative Executive - Operations Support

AlFuttaim; Dubai; On-site; AED 55,800 - 83,700; Full time

Job summary

AlFuttaim in Dubai is seeking an Administrative Executive for Operations Support. This role is crucial in coordinating sales operations and ensuring accurate administrative processes. You will manage invoicing, account reconciliations, and support internal stakeholders with efficient documentation.

The ideal candidate will have a Bachelor's degree in Business Administration and experience in a fast-paced automotive environment. The position offers an opportunity to grow within a leading automotive company in the region.

Qualifications

• Prior experience in administration, operations, sales support, or business coordination.
• Strong attention to detail when handling invoices, account information, and documentation.
• Ability to manage multiple priorities in a structured way.

Responsibilities

• Support daily automotive sales operations by coordinating administrative tasks.
• Assist with account reconciliation support and collections tracking.
• Maintain accurate documentation and records related to sales support.

Skills

Administrative support

Sales operations support

Automotive administration

Lease deal coordination

Discount maintenance

Invoice discrepancy follow-up

Account reconciliation support

Collections coordination

UAT support

Documentation control

Education

Bachelor's degree in Business Administration

Tools

Microsoft Office

SAP

CRM platforms

Job description

Administrative Executive – Operations Support Job Snapshot: Role: Administrative Executive – Operations Support. Location: Dubai, United Arab Emirates. Industry: Automotive. Function: Administrative Support. Experience: Prior experience in administration, operations, sales support, or business coordination.

Job Details

• Country: United Arab Emirates
• City: Dubai
• Industry: Automotive
• Function: Administrative Support
• Salary: 5000-7500 (Estimated salary range based on similar jobs in the job city; please confirm the final offer with the employer.)
• Gender: Any
• Candidate Nationality: Any
• Job Type: Full-time

Context

The Administrative Executive – Operations Support helps keep automotive business operations structured, accurate, and responsive. The role supports the link between sales, finance, systems, and internal teams by handling documentation, follow‑ups, account‑related coordination, discount maintenance, lease deal support, and process tracking. Strong administrative control in this position improves invoicing accuracy, reduces operational delays, supports smoother collections follow‑up, and helps internal stakeholders complete tasks with better visibility and discipline.

Key Responsibilities

• Support daily automotive sales operations by coordinating discount maintenance, lease deal processing, and administrative follow‑up.
• Review invoicing discrepancies and work with relevant teams to help resolve issues accurately and on time.
• Assist with account reconciliation support and collections‑related tracking to improve financial reporting accuracy.
• Coordinate operational requests from sales, finance, and internal business stakeholders in a professional and timely manner.
• Participate in user acceptance testing for system changes, process improvements, and business platform enhancements.
• Identify system issues during testing, record observations clearly, and follow up with relevant teams for resolution.
• Maintain accurate documentation, records, reports, and system updates related to sales support and administration.
• Track pending actions, reminders, approvals, and cross‑functional tasks to keep daily workflow moving smoothly.
• Support internal process efficiency by helping teams manage routine operational gaps and administrative bottlenecks.
• Use Microsoft Office and business systems to prepare updates, maintain records, and support reporting requirements.
• Communicate clearly with different departments to ensure information, timelines, and expectations remain aligned.
• Handle confidential business information, invoice details, account records, and stakeholder requests with care and accuracy.

Ideal Profile

The ideal candidate should have a practical background in administration, sales support, business operations, or internal coordination. A bachelor's degree in Business Administration or a related discipline is preferred, along with the ability to manage multiple priorities in a structured and reliable way.

• Previous experience in an administrative, operations, sales support, or coordination role.
• Exposure to automotive business processes is an advantage, especially sales administration, invoicing, reconciliation, or system support.
• Strong organizational skills with the ability to manage deadlines, follow‑ups, and competing priorities.
• Good attention to detail when handling invoices, account information, system records, and documentation.
• Comfortable working with Microsoft Office, SAP, CRM platforms, or similar business systems.
• Ability to support UAT activities, report system issues, and coordinate practical resolution steps.
• Strong communication skills for working with sales, finance, operations, and internal support teams.
• Reliable approach to task ownership, process tracking, and stakeholder service.
• Ability to work in a fast‑paced automotive environment where accuracy and response time are important.

Skills Set

• Administrative support
• Sales operations support
• Automotive administration
• Lease deal coordination
• Discount maintenance
• Invoice discrepancy follow‑up
• Account reconciliation support
• Collections coordination
• UAT support
• Business systems testing
• SAP
• CRM platforms
• Microsoft Office
• Documentation control
• Internal stakeholder coordination
• Process follow‑up
• Operational reporting
• Task tracking
• Data accuracy
• Cross‑functional coordination
• Workflow management
• Business communication

Why Join Us

This role offers a valuable opportunity to grow within Dubai's automotive sector, where accurate administration and operational coordination are essential to sales performance, finance control, and internal service quality. The position provides exposure to structured automotive processes, business systems, sales support activities, and cross‑functional operations within a stable regional organization. It is a strong fit for someone who enjoys detail, coordination, systems, and practical business support in a fast‑moving environment.

About the Company

Al‑Futtaim Group is a diversified business headquartered in Dubai, United Arab Emirates, with operations across automotive, retail, real estate, financial services, and healthcare. Al‑Futtaim Automotive represents leading global mobility brands and provides integrated automotive services across vehicle distribution, leasing, aftersales, parts, commercial transport, service operations, and customer‑focused mobility solutions across the Middle East, Asia, and Africa.