Executive Coordinator - Leadership Support

AlFuttaim; Dubai; On-site; AED 156,000 - 223,000; Full time

Job summary

Al-Futtaim Group in Dubai seeks an experienced Executive Coordinator - Leadership Support to manage senior-level coordination, calendars, and action tracking with discretion.

You will translate discussions into clear actions, support cross-functional teams, and provide high-trust administrative support to leaders while maintaining confidentiality.

Qualifications

• Minimum 3 years of experience in coordination, project support, operations, or related environment.
• Proven ability to manage deadlines, action tracking, and stakeholder follow-ups.
• Strong interpersonal judgment and discretion when handling confidential information.

Responsibilities

• Coordinate closely with senior leaders and cross-functional teams across multiple priorities.
• Translate discussions into clear actions with owners, deadlines and next steps.
• Maintain structured action trackers and follow up until commitments are completed.

Skills

Executive coordination

Leadership support

Stakeholder management

Calendar management

Deadline management

Meeting coordination

Advanced Excel

Pivot tables

Structured reporting

Time management

Tools

Excel

Pivot tables

Job description

Job Snapshot

Role: Executive Coordinator - Leadership Support

Location: Dubai, United Arab Emirates

Industry: Executive Office

Function: Executive Support

Experience: Minimum 3 years

Job Type: Full-time

Position Overview

Executive Coordinator - Leadership Support in Dubai, United Arab Emirates is an Executive Office opportunity for a highly organized professional who can manage senior-level coordination, translate discussions into action, control priorities, and support fast-moving business requirements with accuracy and discretion. The role is designed for an experienced coordinator who combines strong judgement, stakeholder confidence, advanced Excel capability, commercial awareness, and disciplined follow-through while working closely with senior leaders and cross-functional teams.

Job Details

Country: United Arab Emirates

City: Dubai

Industry: Executive Office

Function: Executive Support

Salary: 14000-20000 Estimated salary range based on similar jobs in the job city; please confirm the final offer with the employer.

Gender: Any

Candidate Nationality: Any

Job Type: Full-time

Role Context

The Executive Coordinator provides high-trust support where speed, judgement, organization, and execution directly influence leadership effectiveness. The position goes beyond traditional administrative assistance by taking ownership of actions, deadlines, stakeholder follow-ups, schedules, and evolving priorities. Strong situational awareness is essential, as the role requires understanding both explicit instructions and broader context, resolving practical issues independently, and ensuring important commitments move from conversation to completion.

Key Responsibilities

• Coordinate closely with senior leaders, internal stakeholders, and cross-functional teams across multiple business priorities.
• Engage confidently with stakeholders at different levels while maintaining professional judgement, discretion, and appropriate communication.
• Listen carefully during discussions and rapidly convert decisions into clear actions, owners, deadlines, and next steps.
• Maintain structured action trackers and follow up consistently until commitments are completed.
• Anticipate operational or coordination issues before they affect deadlines and recommend practical solutions.
• Handle routine challenges independently while recognizing situations that require escalation to senior leadership.
• Manage complex calendars, meetings, appointments, priorities, and last-minute schedule changes with strong time discipline.
• Coordinate meeting preparation, documentation, action records, and subsequent follow-up.
• Track decisions, deliverables, deadlines, and stakeholder commitments across concurrent workstreams.
• Maintain a high level of accuracy in reports, correspondence, schedules, trackers, and supporting documentation.
• Use advanced Excel tools including formulas, pivot tables, and structured trackers for monitoring, reporting, and analysis.
• Support simple financial and commercial analysis involving budgets, revenues, costs, and business performance information.
• Respond effectively to urgent requests and shifting priorities without compromising accuracy or confidentiality.
• Organize information so that leaders have clear visibility of outstanding actions, deadlines, risks, and required decisions.
• Improve coordination methods, trackers, and working processes to strengthen efficiency and accountability.
• Maintain professional confidentiality when handling commercially sensitive, executive, or internal business information.

Ideal Profile

• Minimum 3 years of experience in coordination, project support, operations, business development, sales execution, leadership support, or a related environment.
• Proven responsibility for deadlines, action tracking, stakeholder follow-ups, or delivery outcomes.
• Strong interpersonal judgement with the ability to understand people, priorities, and changing situations quickly.
• Confident communicator who listens carefully and responds appropriately to both direct and implied requirements.
• Highly organized approach with excellent prioritization and time management.
• Ability to remain composed and productive during urgent, high-visibility, or last-minute assignments.
• Strong attention to detail with consistent accuracy across multiple responsibilities.
• Advanced Microsoft Excel capability, including pivot tables, formulas, reporting tools, and structured trackers.
• Strong general computer skills used for scheduling, reporting, analysis, and business coordination.
• Working understanding of budgets, revenues, costs, and basic financial or commercial analysis.
• Experience interacting with senior stakeholders is advantageous.
• Professional discretion and sound judgement when handling confidential information.
• Decisive working style with the confidence to take appropriate action without unnecessary delay.

Skills Set

• Executive coordination
• Leadership support
• Stakeholder management
• Executive scheduling
• Calendar management
• Action tracking
• Deadline management
• Meeting coordination
• Priority management
• Advanced Microsoft Excel
• Pivot tables
• Excel formulas
• Structured reporting
• Business tracking
• Budget monitoring
• Revenue and cost analysis
• Commercial awareness
• Problem solving
• Real-time decision support
• Stakeholder follow-up
• Executive communication
• Documentation accuracy
• Confidential information handling
• Time management
• Workflow coordination
• Multi-task execution

Why Join Us

This position offers significant exposure to senior-level decision-making and provides an opportunity to develop broader capabilities across executive coordination, operations, commercial awareness, and business execution. Professionals who perform well in high-accountability environments can build valuable experience in managing complex priorities, influencing follow-through, and supporting leadership effectiveness. The scale and diversity of the wider organization also provide long-term career stability and opportunities to develop across multiple business sectors.

About the Company

Al-Futtaim Group is a diversified privately held regional business headquartered in Dubai, United Arab Emirates, with operations across automotive, financial services, real estate, retail, and healthcare. Employing more than 35000 people across multiple countries, the group works with internationally recognized brands and supports complex regional operations where effective leadership coordination, execution discipline, and strong stakeholder collaboration are essential.