Executive Assistant

Stryker; United Arab Emirates; Hybrid; AED 60,000 - 120,000; Full time

Job summary

A leading medical technology firm in the United Arab Emirates is seeking an experienced administrative support professional to provide daily confidential assistance to Senior Business Unit Directors. Responsibilities include managing diaries, coordinating travel, and preparing detailed reports and presentations. The ideal candidate should possess strong organizational and communication skills with advanced proficiency in Microsoft Office. This role offers the flexibility of hybrid or onsite work arrangements.

Qualifications

• At least 3 years of experience in a similar position.
• Ability to work independently.
• Touch typing and audio typing to 80 words per minute.

Responsibilities

• Provide daily confidential support to Senior Business Unit Directors.
• Manage Diary, e-mails, and travel arrangements for Senior Business Unit Directors.
• Attend and minute important meetings, type up plans, and prepare advanced PowerPoint presentations.

Skills

Advanced skills in Microsoft Office

Excellent communication skills

Strong organizational skills

Time Management skills

Touch typing and audio typing

Education

Educational degree in a relevant field

Job description

Work Flexibility: Hybrid or Onsite

What You Will Do:

• Provide daily confidential support to Senior Business Unit Directors.

• Manage Diary, e-mails flagging with urgent action and bookings of Senior Business Unit Directors as well as travel arrangements.

• Collaborate with different stakeholders to collect the input for the newsletter and define the content.

• Manage other e-mail channels like Marketo for communication campaigns.

• Support the Senior Business Unit Directors in setting up the town halls or events, either live or virtually and drive the communication.

• Attend and minute important meetings, type up plans and communicate with direct reports and prepare advanced PowerPoint presentations, coordinate key events.

• Updating budget lists and management of compliance paperwork, filing and documenting.

• Complete monthly expense report for Senior Business Unit Directors, also ensuring that financial procedures are followed in relation to purchase orders, etc.

• Coordinate on the office management tasks for Dubai office

What You Need

• Educational degree in a relevant field

• At least 3 years of experience in a similar position

• Advanced skills in Microsoft Office, especially PowerPoint

• Touch typing and audio typing to 80 words per minute

• Excellent communication skills

• Strong organizational skills

• Time Management skills

• Ability to work independently

Travel Percentage: 10%