Executive Assistant

Confidential Jobs; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

A leading enterprise in Dubai is seeking a proactive Executive Assistant to support the CEO in managing complex projects and overseeing operations. The role requires a minimum of 5 years' experience in a support role for high-level executives, requiring discretion, strong organizational skills, and proficiency with productivity tools including AI. The ideal candidate will manage diverse responsibilities ranging from project management to stakeholder communication, ensuring excellence in a fast-paced environment.

Qualifications

• 5+ years of experience supporting C-Suite executives or high-profile individuals.
• Ability to manage complex and sensitive projects autonomously.
• Strong understanding of timelines, budgets, and project milestones.

Responsibilities

• Oversee complex personal and business projects from inception to completion.
• Serve as the primary gatekeeper for the CEO.
• Draft and manage correspondence on behalf of the CEO.

Skills

Project Management

Problem-Solving

Communication Skills

Discretion

Analytical Skills

Tools

AI Platforms

Job description

Our client, a leading, high-growth enterprise based in Dubai, is seeking a highly skilled and proactive Executive Assistant to the CEO. Based in our modern Dubai office, this senior position requires a strategic and proactive professional to manage both business and personal affairs, ensuring seamless execution of a wide range of responsibilities.

The role is ideal for an individual with a proven history of supporting a C-level executive or high-profile principal, offering the opportunity to manage complex projects and act as a trusted partner. The successful candidate will operate with significant autonomy and will be responsible for a portfolio of confidential and high-priority initiatives.

Key Responsibilities:

Strategic Project & Portfolio Management:

• Oversee a variety of complex personal and business projects from conception through to completion, including but not limited to property acquisitions, large-scale renovations, and significant event organization.
• Manage substantial budgets, conduct necessary due diligence, and coordinate with external consultants such as legal, financial, and architectural experts.
• Proactively identify potential challenges and develop robust plans to ensure all projects are delivered on schedule and within budget.

Executive Operations & Strategic Support:

• Serve as the primary gatekeeper for the CEO, managing correspondence and prioritizing engagements to optimize the CEO's time and strategic focus.
• Prepare detailed briefing materials, conduct research, and synthesize information to ensure the CEO is well-prepared for all professional commitments.
• Perform sophisticated calendar management, coordinating complex international and local travel and ensuring all logistical details are flawlessly managed.

Stakeholder Management & Communication:

• Act as the main point of contact between the CEO and key internal and external stakeholders, ensuring all communications are handled with professionalism and discretion.
• Draft and manage correspondence on behalf of the CEO.
• Cultivate and maintain relationships with important contacts, serving as a reliable proxy for the CEO as required.

Ideal Candidate Profile:

• A minimum of 5+ years of experience in a dedicated support role for a C-Suite executive, Founder, or UHNW Principal.
• Demonstrated experience in personally managing a portfolio of complex and sensitive projects.
• Exceptional ability to structure and manage multifaceted tasks, with a strong understanding of timelines, budgets, and project milestones.
• Strong analytical and problem-solving skills, with the ability to make sound decisions under pressure. Absolute discretion and confidentiality are paramount.
• Advanced proficiency with modern productivity and technology tools, including experience leveraging AI platforms to increase efficiency.
• A proactive and resourceful professional who takes ownership of outcomes and operates with minimal supervision.
• Superior verbal and written communication skills, combined with a high level of emotional intelligence to navigate complex professional relationships effectively.