Executive Assistant

Tanqeeb; Abu Dhabi; On-site; AED 268,000 - 469,000; Full time

Job summary

Tanqeeb in the United Arab Emirates seeks an Executive Assistant to the CEO for a marketing and communications agency in Sharjah. The role requires delivering comprehensive executive support and managing the CEO’s day-to-day operations.

Responsibilities include calendar management, travel arrangements, preparing presentations and reports, coordinating board meetings, and liaising with internal teams and external stakeholders.

Qualifications

• Bachelor's degree in Business Administration, Management, Communications, or related field.
• Minimum 5 years of experience as an Executive Assistant supporting C-level executives.
• Exceptional organizational and time-management skills with the ability to multitask effectively.
• Strong written and verbal communication skills in English.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, Power Point, Outlook).
• Ability to work independently, exercise sound judgment, and manage competing priorities.
• Strong attention to detail and excellent problem-solving skills.
• High level of integrity, professionalism, and confidentiality.
• Experience working in a fast-paced corporate environment.

Responsibilities

• Provide comprehensive executive support to the CEO, ensuring efficient day-to-day operations.
• Manage a complex calendar, schedule meetings, coordinate appointments, and prioritize competing demands.
• Organize domestic and international travel, including flights, accommodations, visas, and detailed itineraries.
• Prepare presentations, reports, correspondence, meeting agendas, and executive briefing materials.
• Coordinate executive meetings, record meeting minutes, and follow up on action items to ensure timely completion.
• Act as the primary liaison between the CEO and internal departments, clients, partners, and external stakeholders.
• Screen and prioritize emails, phone calls, and other communications.
• Handle confidential information with the highest level of professionalism and discretion.
• Support strategic initiatives by conducting research, tracking projects, and preparing executive summaries.
• Coordinate board meetings, leadership meetings, and company events as required.
• Maintain organized filing systems, documentation, and executive records.
• Assist with special projects and other executive support duties as assigned.

Skills

Executive Support

Calendar Management

Communication

Multitasking

Discretion

Problem Solving

Education

Bachelor's degree in Business Administration/Management/Communications

Tools

Microsoft Office Suite

Job description

Our client, a marketing and communications agency in Sharjah is looking for an Executive Assistant to the CEO.

Working Days: Monday to Friday Working Hours: 9:00 AM – 6:00 PM

Responsibilities

• Provide comprehensive executive support to the CEO, ensuring efficient day-to-day operations.
• Manage a complex calendar, schedule meetings, coordinate appointments, and prioritize competing demands.
• Organize domestic and international travel, including flights, accommodations, visas, and detailed itineraries.
• Prepare presentations, reports, correspondence, meeting agendas, and executive briefing materials.
• Coordinate executive meetings, record meeting minutes, and follow up on action items to ensure timely completion.
• Act as the primary liaison between the CEO and internal departments, clients, partners, and external stakeholders.
• Screen and prioritize emails, phone calls, and other communications.
• Handle confidential information with the highest level of professionalism and discretion.
• Support strategic initiatives by conducting research, tracking projects, and preparing executive summaries.
• Coordinate board meetings, leadership meetings, and company events as required.
• Maintain organized filing systems, documentation, and executive records.
• Assist with special projects and other executive support duties as assigned.

Requirements

• Bachelor's degree in Business Administration, Management, Communications, or a related field.
• Minimum 5 years of experience as an Executive Assistant supporting C-level executives.
• Exceptional organizational and time-management skills with the ability to multitask effectively.
• Strong written and verbal communication skills in English.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, Power Point, Outlook).
• Ability to work independently, exercise sound judgment, and manage competing priorities.
• Strong attention to detail and excellent problem-solving skills.
• High level of integrity, professionalism, and confidentiality.
• Experience working in a fast-paced corporate environment.