Executive Assistant to the CEO

GBM; Dubai; On-site; AED 223,000 - 391,000; Full time

Job summary

GBM in Dubai is seeking an experienced Executive Assistant to support a C-Level executive with high-level administrative and business-related responsibilities. The role requires discretion, proactive organization, and the ability to manage multiple priorities in a fast-paced environment.

The ideal candidate will have at least 5 years of EA experience, strong PowerPoint and MS Office skills, calendar management, travel arrangements, and excellent English communication; Arabic is a plus.

Qualifications

• Minimum 5 years of relevant Executive Assistant / Personal Assistant experience.
• Experience supporting a CEO, C-Level Executive, Board Member, or senior executive.
• Experience liaising with Board Members and senior stakeholders.
• Excellent written and spoken English; Arabic is an advantage.

Responsibilities

• Manage the Executive’s calendar, appointments, meetings, and priorities.
• Liaise professionally with Board Members, senior executives, clients, and key stakeholders.
• Prepare PowerPoint presentations, reports, meeting materials, correspondence, and business documents.
• Arrange flights, hotels, transportation, and business travel itineraries.
• Process and follow up on expenses, claims, reimbursements, and related documentation.
• Organize and coordinate meetings, corporate events, conferences, and business functions.
• Follow up on actions and ensure deadlines and commitments are met.
• Handle confidential information with discretion.
• Anticipate the Executive’s needs and proactively resolve issues.
• Manage multiple priorities and provide general executive and administrative support as required.

Skills

Executive Support

Calendar Management

PowerPoint

MS Office

Travel Arrangements

English Proficiency

Job description

Job Title: Executive Assistant to C-Level Executive

Location: Dubai, UAE

Language Skills: English, ( Arabic is an advantage)

Employment Type: Permanent

Target Start Date: ASAP

Job Summary:

We are looking for a highly organized, proactive, and professional Executive Assistant to support a C-Level Executive with executive, administrative, and business-related responsibilities.

The ideal candidate will have a minimum of 5 years’ experience supporting a CEO, C-Level, Executive, Board Member, or senior management, with strong communication, organizational, and time-management skills.

The candidate must be proactive, discreet, detail-oriented, able to anticipate requirements.

Job Responsibilities:

• Manage the Executive’s calendar, appointments, meetings, and priorities.
• Liaise professionally with Board Members, senior executives, clients, and key stakeholders.
• Prepare PowerPoint presentations, reports, meeting materials, correspondence, and business documents.
• Arrange flights, hotels, transportation, and business travel itineraries.
• Process and follow up on expenses, claims, reimbursements, and related documentation.
• Organize and coordinate meetings, corporate events, conferences, and business functions.
• Follow up on actions and ensure deadlines and commitments are met.
• Handle confidential information with discretion.
• Anticipate the Executive’s needs and proactively resolve issues.
• Manage multiple priorities and provide general executive and administrative support as required.

Qualifications & Education Requirements:

• Minimum 5 years of relevant Executive Assistant / Personal Assistant experience.
• Experience supporting a CEO, C-Level Executive, Board Member, or senior executive.
• Experience liaising with Board Members and senior stakeholders.
• Strong PowerPoint and Microsoft Office skills.
• Experience with travel arrangements, hotel bookings, expenses, claims, and event coordination.
• Excellent written and spoken English; Arabic is an advantage.

Core Competencies:

• Highly proactive and organized
• Excellent communication and interpersonal skills
• Strong attention to detail
• Professionalism and discretion
• Strong follow-up and problem-solving skills