Executive Assistant

Agile Consultants; Abu Dhabi; On-site; AED 180,000 - 240,000; Full time

Job summary

Agile Consultants in Abu Dhabi seeks an experienced Executive Assistant to support the CEO, Deputy CEO, and senior leadership. You will manage calendars, coordinate travel, handle confidential information, and assist with office administration in a fast-paced manufacturing environment.

Ideal candidates have 5+ years of EA experience supporting C-level executives, strong organizational skills, and a professional demeanor. Proficiency in MS Office and meticulous expense tracking are essential.

Qualifications

• Bachelor's Degree or Diploma in Business Administration, Management, or related field is advantageous.
• Minimum 5 years of secretarial or executive assistant experience.
• Proven experience supporting C-level executives such as CEOs, Deputy CEOs, Managing Directors, or senior leadership.
• Experience coordinating visa applications, travel arrangements, and executive schedules.
• Strong experience in expense tracking, reporting, and administrative coordination.
• Excellent organizational and time management skills.
• Strong communication and interpersonal abilities.
• High level of professionalism, discretion, and confidentiality.
• Ability to work independently, prioritize tasks, and manage multiple responsibilities.
• Previous experience in office administration and vendor coordination is an advantage.

Responsibilities

• Provide comprehensive secretarial and administrative support to the CEO, Deputy CEO, and senior management.
• Manage executive calendars, appointments, meetings, and schedules.
• Coordinate local and international travel arrangements, including flights, accommodation, transportation, and itineraries for executives and family members when required.
• Support visa applications, renewals, and travel-related documentation for executives and their family members.
• Prepare reports, presentations, meeting minutes, and business correspondence.
• Keep track of business and executive-related expenses and maintain accurate expense records.
• Coordinate and monitor expense claims, invoices, and supporting documentation.
• Manage confidential documents, records, and correspondence with the highest level of discretion.
• Handle office management responsibilities, including coordinating with vendors, service providers, and internal departments.
• Organize meetings, conferences, and business events as required.
• Maintain filing systems and ensure proper documentation and record management.
• Support special projects and perform additional administrative duties as assigned by management.

Skills

Organizational skills

Time management

Communication

Discretion and confidentiality

Independent working

Prioritization

Vendor coordination

Education

Bachelor’s or Diploma in Business Administration/Management

Tools

Microsoft Office (Word, Excel, PowerPoint, Outlook)

Job description

Job Code: 141/001/443

Industry: Manufacturing

Working Days: Monday - Friday | Alternate Saturdays

We are seeking an experienced and highly organized Executive Assistant to provide comprehensive administrative and secretarial support to senior leadership. The role is responsible for managing executive calendars, coordinating travel arrangements, supporting office administration, handling confidential information, and ensuring the smooth execution of day-to-day business and personal administrative activities.

The ideal candidate will have extensive experience supporting C-level executives, excellent organizational skills, and the ability to manage multiple priorities in a fast-paced environment. This Executive Assistant Job in Dubai is an excellent opportunity for professionals looking to work closely with senior leadership within a dynamic manufacturing environment.

• Provide comprehensive secretarial and administrative support to the CEO, Deputy CEO, and senior management.
• Manage executive calendars, appointments, meetings, and schedules.
• Coordinate local and international travel arrangements, including flights, accommodation, transportation, and itineraries for executives and family members when required.
• Support visa applications, renewals, and travel-related documentation for executives and their family members.
• Prepare reports, presentations, meeting minutes, and business correspondence.
• Keep track of business and executive-related expenses and maintain accurate expense records.
• Coordinate and monitor expense claims, invoices, and supporting documentation.
• Manage confidential documents, records, and correspondence with the highest level of discretion.
• Handle office management responsibilities, including coordinating with vendors, service providers, and internal departments.
• Organize meetings, conferences, and business events as required.
• Maintain filing systems and ensure proper documentation and record management.
• Support special projects and perform additional administrative duties as assigned by management.

• Bachelor's Degree or Diploma in Business Administration, Management, or a related field will be an advantage.
• Minimum 5 years of secretarial or executive assistant experience.
• Proven experience supporting C-level executives such as CEOs, Deputy CEOs, Managing Directors, or senior leadership teams.
• Experience coordinating visa applications, travel arrangements, and executive schedules.
• Strong experience in expense tracking, reporting, and administrative coordination.
• Excellent organizational and time management skills.
• Strong communication and interpersonal abilities.
• High level of professionalism, discretion, and confidentiality.
• Proficiency in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.
• Ability to work independently, prioritize tasks, and manage multiple responsibilities simultaneously.
• Previous experience in office administration and vendor coordination will be an advantage.