Executive Assistant

Nadia; Sharjah; On-site; AED 201,000 - 335,000; Full time

Job summary

Nadia, a marketing and communications agency in Sharjah, is seeking an Executive Assistant to the CEO. The role provides comprehensive executive support, ensures smooth day-to-day operations, and protects the CEO's time in a fast-paced corporate environment.

Responsibilities include managing a complex calendar, coordinating meetings, arranging domestic and international travel with visas and itineraries, preparing presentations and briefing materials, recording minutes, and liaising with

Qualifications

• Bachelor’s degree in Business Administration, Management, Communications, or related field
• Minimum 5 years of experience as an Executive Assistant supporting C-level executives
• Strong organizational and time-management skills; multitasking
• Excellent written and verbal English communication
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

Responsibilities

• Provide comprehensive executive support to the CEO and day-to-day operations
• Manage complex calendar, schedule meetings, coordinate appointments, and prioritize demands
• Organize domestic and international travel, visas, and detailed itineraries
• Prepare presentations, reports, correspondence, meeting agendas, and executive briefing materials
• Coordinate executive meetings, record minutes, and follow up on action items
• Act as liaison between the CEO and internal departments, clients, partners, and external stakeholders
• Screen and prioritize emails, phone calls, and other communications
• Handle confidential information with professionalism and discretion
• Support strategic initiatives by conducting research and tracking projects
• Coordinate board and leadership meetings and company events
• Maintain organized filing systems and executive records
• Assist with special projects and other executive duties

Skills

Executive support

Calendar management

Communication

MS Office

Education

Bachelor's degree

Tools

Microsoft Office

Job description

Our client, a marketing and communications agency in Sharjah is looking for an Executive Assistant to the CEO.

• Working Days: Monday to Friday
• Working Hours: 9:00 AM – 6:00 PM

Responsibilities:

• Provide comprehensive executive support to the CEO, ensuring efficient day-to-day operations.
• Manage a complex calendar, schedule meetings, coordinate appointments, and prioritize competing demands.
• Organize domestic and international travel, including flights, accommodations, visas, and detailed itineraries.
• Prepare presentations, reports, correspondence, meeting agendas, and executive briefing materials.
• Coordinate executive meetings, record meeting minutes, and follow up on action items to ensure timely completion.
• Act as the primary liaison between the CEO and internal departments, clients, partners, and external stakeholders.
• Screen and prioritize emails, phone calls, and other communications.
• Handle confidential information with the highest level of professionalism and discretion.
• Support strategic initiatives by conducting research, tracking projects, and preparing executive summaries.
• Coordinate board meetings, leadership meetings, and company events as required.
• Maintain organized filing systems, documentation, and executive records.
• Assist with special projects and other executive support duties as assigned.

Requirements:

• Bachelor's degree in Business Administration, Management, Communications, or a related field.
• Minimum 5 years of experience as an Executive Assistant supporting C-level executives.
• Exceptional organizational and time-management skills with the ability to multitask effectively.
• Strong written and verbal communication skills in English.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently, exercise sound judgment, and manage competing priorities.
• Strong attention to detail and excellent problem-solving skills.
• High level of integrity, professionalism, and confidentiality.
• Experience working in a fast-paced corporate environment.