Engineering Coordinator

AccorHotel; Dubai; On-site; AED 40,000 - 60,000; Full time

Job summary

A leading hospitality company in Dubai is seeking an experienced administrative assistant to manage inventory in Engineering stores and to support various administrative tasks within the department. The ideal candidate should have at least 2 years of experience in a hospitality or engineering environment, possess strong organizational skills, and be proficient in Microsoft Office. This is a full-time position with no remote work options.

Qualifications

• 2 years administrative assistant experience in the hospitality industry or engineering environment.

Responsibilities

• Monitor and maintain optimum inventory levels in Engineering stores.
• Ensure safekeeping of all contracts and financial records.
• Assist in the preparation of report documents like Energy Utility consumptions.
• Record stock items signed out of the stores and report irregularities.
• Encourage high standards of environmental management.

Skills

Organizational skills

Proficiency in Microsoft Office

Knowledgeable in engineering terminology

Good interpersonal skills

Problem-solving

Education

Secondary School Technical College or equal

Job description

The Position

• To monitor and maintain optimum inventory levels all time in the Engineering stores
• Maintain all Engineering staff daily attendance and payroll forms; and provide them to Human Resource department as required.
  • Maintain and update Engineering staff personal files.
  • Maintain all Engineering overtime records
• Ensure safekeeping and filing of all contracts financial records energy reports etc. in appropriate folders
• Supervises and budgets the use of stationery within the Engineering department
• Coordinate administrative works to the Human Resources finance and any other departments involved at Engineering operations

KEY ROLES & RESPONSIBILITIES

• Day-to-day secretarial work including: typing, filing, telexes, faxes, telephone etc
• Ensures the distribution of documents, letters, telexes, faxes, memos, information etc. on a timely basis.
• Arranges internal and external appointments with internal customers, suppliers and third party inspectors
• Distributes incoming mails, documents, articles efficiently to the Engineering mgt and to internal and external customers
• Assists in the preparation of all report documents e.g. Energy Utility consumptions
• Maintain and file all equipment operation log sheets
• Implement the Hotels and companys store keeping policies and procedures as instructed by the department management to ensure the smooth operation of the stores is maintained at all times.
• Record on a daily, weekly and monthly basis all items of stock which have been signed out of the stores for use by the department and report any irregularities to the departments management
• Ensure a tracking system is implemented to monitor par stock levels and fast/slow moving items to enable the stores department to operate efficiently at all times
• To ensure all log books, record sheets and dairy of events are correctly completed and kept up to date
• To ensure the quality of the product and material is of the best possible standard
• Continuously search for new ideas and product improvements to ensure that our colleague demands are met
• Monitor and report on progress of any plans or ideas implemented to reduce the departments wastage of resources
• Constantly review the departments performance and operations to stimulate ideas for reducing the departments costs
• Monitor and make recommendations to the departments management any alterations to par stock levels or improvements to the stores policies and procedures that will reduce operational costs and make the department more efficient
• Encourages the highest possible standard of environmental management

Qualifications

• Secondary School Technical College or equal
• 2 years administrative assistant experience in the hospitality Industry and/or in an engineering environment

PERSONAL ATTRIBUTES

• Knowledgeable in engineering terminology relating to building
• Proficient in Microsoft Office applications
• Excellent organizational skills and able to multi-task
• The ability to work independently with good interpersonal skill
• A creative practical and pro-active approach to problem solving

Remote Work

No

Employment Type

Full-time