Dubai On-Site Office Administrator (Contract)

AimGulf; Dubai; On-site; AED 67,000 - 100,000; Full time

Job summary

AimGulf in Dubai is seeking a seasoned Office Administrator to support our Dubai office. The role requires 2–3 years of high‑level administrative experience, calendar coordination, document preparation, and office logistics to keep daily operations running smoothly.

You will manage executive calendars, arrange travel, handle correspondence, and liaise with internal and external stakeholders. Proficiency in MS Office and knowledge of UAE labor laws will help you excel in this fast‑paced

Qualifications

• Bachelor's degree or equivalent in Business Administration.
• 2–3 years of admin/EA experience in a similar role.
• Experience in Dubai or GCC markets preferred.

Responsibilities

• Manage executive calendars, schedule meetings and calls.
• Prepare reports, correspondence and documents.
• Coordinate office logistics, supplies and vendor relations.
• Act as primary contact for internal and external stakeholders.
• Organize travel itineraries for executives and staff.
• Maintain filing systems with accuracy and confidentiality.
• Assist in budgeting, expense reporting and invoice processing.
• Support special projects and company events.

Skills

MS Office Suite

Office administration

Communication skills

Time management

UAE labor laws

Arabic language

French language

EA certification

Education

Bachelor’s degree in Business Administration or related field

Tools

Expense management software

Travel booking platforms

Job description

AimGulf in Dubai is seeking a seasoned Office Administrator to support our Dubai office. The role requires 2–3 years of high‑level administrative experience, calendar coordination, document preparation, and office logistics to keep daily operations running smoothly.

You will manage executive calendars, arrange travel, handle correspondence, and liaise with internal and external stakeholders. Proficiency in MS Office and knowledge of UAE labor laws will help you excel in this fast‑paced