Dubai Office Operations & Admin Coordinator

Caliberly; Dubai; On-site; AED 55,000 - 75,000; Full time

Benefits offered by this job

Professional development

Career growth

Job summary

Caliberly is seeking an organized Assistant Office Manager in Dubai, UAE to support day-to-day administrative and operational activities. The role involves coordinating office functions, maintaining documentation, and aiding senior management across departments.

The ideal candidate will have 2–4 years of relevant experience, strong MS Office skills, and excellent English communication. Proficiency in Arabic is a plus, with a focus on confidentiality and efficiency.

Qualifications

• Bachelor's degree or diploma in Business Administration, Office Management, or related field.
• 2–4 years of experience in office administration, executive assistance, or office coordination.
• Experience in trading, distribution, automotive, or spare parts is a plus.
• Proficiency in MS Office (Excel, Word, Outlook, PowerPoint).
• Excellent written and verbal English; Arabic a bonus.

Responsibilities

• Assist in managing daily office operations and ensure smooth administrative functioning.
• Coordinate office activities, schedules, meetings, appointments and internal requirements.
• Maintain office supplies, stationery, equipment and other admin resources.
• Coordinate with vendors and service providers for timely maintenance and purchases.
• Prepare correspondence, reports, agendas, and business documents.
• Manage calendars, travel arrangements, and confidential information with discretion.
• Support interdepartmental communications and ensure timely follow-up on requests.

Skills

Organizational skills

Time-management

Communication skills

Interpersonal abilities

Multitasking

Attention to detail

Education

Bachelor's degree or diploma in Business Administration/Office Management

Tools

MS Office

Excel

Word

Outlook

PowerPoint

Job description

Caliberly is seeking an organized Assistant Office Manager in Dubai, UAE to support day-to-day administrative and operational activities. The role involves coordinating office functions, maintaining documentation, and aiding senior management across departments.

The ideal candidate will have 2–4 years of relevant experience, strong MS Office skills, and excellent English communication. Proficiency in Arabic is a plus, with a focus on confidentiality and efficiency.