Dubai Office Administrator for Trading Desk Support

HR ME; Dubai; In loco; AED 78.000 - 123.000; Tempo pieno

Descrizione del lavoro

HR ME is seeking an Office Administrator for its Dubai office in JLT, DMCC. You will run day-to-day operations, support traders, handle deal documentation, and manage client onboarding.

The role requires 3+ years UAE office admin with accounting support, fluent English, invoicing experience, and knowledge of UAE visa and free zone processes (DMCC preferred). You will liaise with Monaco HQ, banks, auditors, and manage CRM and expense reports.

Competenze

• 3+ years as an Office Administrator or Admin with accounting support in the UAE.
• Fluent spoken and written English.
• Hands-on invoicing, receivables and documentation experience.
• Knowledge of UAE visa and free zone processes (DMCC preferred).

Mansioni

• Run day-to-day office operations in JLT: procurement, equipment, IT, contractors and building management.
• Support traders with calendars, meetings, business travel, hotels and visas.
• Handle deal documentation: bunker confirmations, nominations, BDNs and fuel quality reports.
• Issue client invoices, track payments and receivables, collect supplier invoices.
• Manage client onboarding: KYC, credit applications, company profiles.
• Maintain the CRM / trading system and client and supplier databases.
• Act as the link with the Monaco head office on reporting and admin matters.
• Liaise with the bank, accountants and auditors.
• Manage government processes with the PRO: license renewal, DMCC documents, visas, Emirates ID, medical insurance, employment contracts.
• Onboard new employees, handle calls and correspondence, organise client meetings and events, manage petty cash and expense reports.

Conoscenze

Office administration

Invoicing

UAE visa & DMCC processes

English fluency

Descrizione del lavoro

HR ME is seeking an Office Administrator for its Dubai office in JLT, DMCC. You will run day-to-day operations, support traders, handle deal documentation, and manage client onboarding.

The role requires 3+ years UAE office admin with accounting support, fluent English, invoicing experience, and knowledge of UAE visa and free zone processes (DMCC preferred). You will liaise with Monaco HQ, banks, auditors, and manage CRM and expense reports.