Office Administrator

AimGulf; Dubai; On-site; AED 67,000 - 100,000; Full time

Job summary

AimGulf in Dubai is seeking a seasoned Office Administrator to support our Dubai office. The role requires 2–3 years of high‑level administrative experience, calendar coordination, document preparation, and office logistics to keep daily operations running smoothly.

You will manage executive calendars, arrange travel, handle correspondence, and liaise with internal and external stakeholders. Proficiency in MS Office and knowledge of UAE labor laws will help you excel in this fast‑paced

Qualifications

• Bachelor's degree or equivalent in Business Administration.
• 2–3 years of admin/EA experience in a similar role.
• Experience in Dubai or GCC markets preferred.

Responsibilities

• Manage executive calendars, schedule meetings and calls.
• Prepare reports, correspondence and documents.
• Coordinate office logistics, supplies and vendor relations.
• Act as primary contact for internal and external stakeholders.
• Organize travel itineraries for executives and staff.
• Maintain filing systems with accuracy and confidentiality.
• Assist in budgeting, expense reporting and invoice processing.
• Support special projects and company events.

Skills

MS Office Suite

Office administration

Communication skills

Time management

UAE labor laws

Arabic language

French language

EA certification

Education

Bachelor’s degree in Business Administration or related field

Tools

Expense management software

Travel booking platforms

Job description

Job Location: Dubai, United Arab Emirates

Work Mode: On-site

Date Posted: 3 November 2026

Job Reference/ID: JP-001866

Job Description / Role:

We are seeking a seasoned Office Administrator to join our Dubai office. The ideal candidate will have 2-3 years of experience providing high-level administrative support, managing office logistics, coordinating calendars, and ensuring seamless daily operations to support our business objectives.

Key Responsibilities:

• Manage executive and team calendars, schedule meetings, appointments, and conference calls
• Provide comprehensive administrative support including correspondence, reporting, and document preparation
• Coordinate office logistics, supplies, and vendor relationships to maintain efficient operations
• Act as primary point of contact for internal and external stakeholders
• Organize travel arrangements, itineraries, and accommodation for executives and staff
• Maintain filing systems, databases, and office records with high accuracy and confidentiality
• Assist in budgeting, expense reporting, and invoice processing
• Support special projects and company events as required

Experience Required:

• 2-3 years of proven experience as an Office Administrator, Administrative Assistant, or Executive Assistant
• Experience working in Dubai or other GCC markets (Preferred)
• Experience with expense management software and travel booking platforms (Preferred)

Education Qualifications:

• Bachelor’s degree or equivalent in Business Administration or a related field (Preferred)

Skills Required:

• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook)
• Demonstrated expertise in office administration and coordination
• Excellent communication and interpersonal skills
• Ability to prioritize tasks and work under pressure in a fast-paced environment
• Knowledge of UAE labor laws and visa processes (Preferred)
• Additional language proficiency (Arabic or French) (Preferred)
• Certification in office management or executive assistance (Preferred)

Employment / Job Type: Contract

Nationality: UAE National (Emiratisation)

About the Company:

Dubai headquartered staffing and outsourcing company serving clients across the UAE, Saudi Arabia, and the wider Gulf. TASC provides contract and temporary staffing, permanent recruitment, managed services, payroll and visa administration, and outsourced retail and field teams across information technology, banking, telecommunications, retail, healthcare, construction, and business support functions.

Company Industry: Retail

Department / Functional Area: Corporate Service

Closing Date: Not mentioned (apply as soon as possible)