Dubai Front Office & Admin Coordinator

AECOM; Dubai; On-site; AED 67,000 - 100,000; Full time

Job summary

AECOM in Dubai is seeking a professional receptionist to be the friendly first point of contact for clients, visitors and staff. You will manage the reception, handle calls and emails, coordinate mail and deliveries, and support general administrative operations.

The role requires a high school diploma (associate/bachelor preferred), 2+ years front-office experience, strong MS Office skills, and excellent communication.

Qualifications

• High school diploma or equivalent; associate/bachelor preferred.
• 2+ years in a front-office or administrative role.
• Proficient in Microsoft Office; strong communication.
• Organized, customer-centric and able to multitask.

Responsibilities

• Greet and assist visitors and clients in a courteous and professional manner.
• Answer, screen, and direct incoming calls and emails.
• Manage incoming and outgoing mail, packages, and deliveries.
• Maintain and organize the reception area to be tidy and welcoming.
• Schedule appointments, meetings, and conference room bookings.
• Maintain and update office records, files, and databases.
• Assist with basic bookkeeping and accounting tasks.
• Coordinate travel arrangements and accommodations for staff and guests.
• Monitor and manage inventory of office supplies and equipment.
• Support event planning and coordination.
• Perform general clerical duties such as filing, photocopying, and data entry.
• Provide administrative support to management and other departments.
• Ensure compliance with office policies and procedures.

Skills

Front desk experience

MS Office proficiency

Excellent communication

Organizational skills

Multitasking

Education

High school diploma

Associate's or Bachelor's degree in Business Administration or related field

Tools

Microsoft Office Suite

Job description

AECOM in Dubai is seeking a professional receptionist to be the friendly first point of contact for clients, visitors and staff. You will manage the reception, handle calls and emails, coordinate mail and deliveries, and support general administrative operations.

The role requires a high school diploma (associate/bachelor preferred), 2+ years front-office experience, strong MS Office skills, and excellent communication.