Dubai CEO Executive Assistant - Proactive & Discreet

Shifra - an Inforte company; Dubai; On-site; AED 134,000 - 201,000; Full time

Job summary

Shifra - an Inforte company is seeking a highly organized Executive Assistant / Personal Assistant to support the CEO in Dubai. The role requires proactive, discreet handling of confidential matters in a fast-paced, senior-level environment.

You will manage calendars, coordinate travel, and prepare executive documents while liaising with internal teams and external partners. The ideal candidate has 2–3 years in an EA/PA role, direct CEO exposure, and excellent communication skills.

Qualifications

• 2–3 years of experience in an Executive Assistant or Personal Assistant role.
• Direct experience supporting a CEO or C-level executive for at least 1 year.
• Based in Dubai, UAE with strong organizational and planning skills.
• Excellent verbal and written communication; professional and discreet.
• Proactive, autonomous, and able to balance multiple priorities.

Responsibilities

• Provide comprehensive executive and personal assistance to the CEO.
• Manage complex calendars, schedule meetings, coordinate travel and itineraries.
• Coordinate communication with internal teams, senior management, external stakeholders.
• Prepare, format, and maintain reports, presentations, spreadsheets, and documents.
• Use Microsoft Excel to organize data, maintain trackers, and support reporting.
• Follow up on action items, deadlines, and pending matters to ensure timely execution.
• Handle confidential information with discretion.
• Anticipate the CEO’s needs and resolve matters independently where possible.
• Support ad hoc administrative and personal tasks as required.

Skills

Executive support

Calendar management

Communication

Discretion & confidentiality

Prioritization

Tools

Excel

PowerPoint

Outlook

Job description

Shifra - an Inforte company is seeking a highly organized Executive Assistant / Personal Assistant to support the CEO in Dubai. The role requires proactive, discreet handling of confidential matters in a fast-paced, senior-level environment.

You will manage calendars, coordinate travel, and prepare executive documents while liaising with internal teams and external partners. The ideal candidate has 2–3 years in an EA/PA role, direct CEO exposure, and excellent communication skills.