Strategic Executive Assistant to CEO — Dubai

INDEX Holding; Dubai; On-site; AED 180,000 - 300,000; Full time

Job summary

INDEX Holding in Dubai seeks an experienced Executive Assistant to provide high-level support to the CEO. This full-time, on-site role requires discretion, exceptional organization, and the ability to manage confidential information with tact and professionalism.

The successful candidate will coordinate calendars and correspondence, arrange meetings and travel, prepare briefing materials, and produce documents and presentations as needed.

Qualifications

• Minimum 5–8 years of experience as Personal Assistant/Secretary/Executive Assistant supporting senior management.
• Bachelor's Degree in any field.
• Proven Executive Administrative Assistance and Executive Support skills, including calendar management and meeting coordination.
• Proficiency in Administrative Assistance, office organization, and document preparation.
• Experience managing Expense Reports and basic financial tracking for executives.
• Strong written and verbal communication in English and Arabic; ability to interact at all levels.
• Solid proficiency in MS Office (Word, Excel, PowerPoint, Outlook) and common productivity tools.
• Ability to handle sensitive and confidential information.

Responsibilities

• Efficiently manage the CEO's calendar and handle correspondence on his behalf.
• Maintain the CEO's diary, prepare daily folders and travel arrangements.
• Conduct weekly diary meetings with the CEO to discuss engagements and requests.
• Schedule meetings between the CEO and direct reports, committees, and groups.
• Coordinate travel and accommodation per the CEO's preferences.
• Filter general inquiries and invitations; manage briefing process for the CEO.

Skills

Executive support

Calendar management

Communication skills

Discretion

Confidential handling

Education

Bachelor's degree

Tools

MS Office

Job description

INDEX Holding in Dubai seeks an experienced Executive Assistant to provide high-level support to the CEO. This full-time, on-site role requires discretion, exceptional organization, and the ability to manage confidential information with tact and professionalism.

The successful candidate will coordinate calendars and correspondence, arrange meetings and travel, prepare briefing materials, and produce documents and presentations as needed.