Executive Assistant / Personal Assistant to the CEO

Shifra - an Inforte company; Dubai; On-site; AED 134,000 - 201,000; Full time

Job summary

Shifra - an Inforte company is seeking a highly organized Executive Assistant / Personal Assistant to support the CEO in Dubai. The role requires proactive, discreet handling of confidential matters in a fast-paced, senior-level environment.

You will manage calendars, coordinate travel, and prepare executive documents while liaising with internal teams and external partners. The ideal candidate has 2–3 years in an EA/PA role, direct CEO exposure, and excellent communication skills.

Qualifications

• 2–3 years of experience in an Executive Assistant or Personal Assistant role.
• Direct experience supporting a CEO or C-level executive for at least 1 year.
• Based in Dubai, UAE with strong organizational and planning skills.
• Excellent verbal and written communication; professional and discreet.
• Proactive, autonomous, and able to balance multiple priorities.

Responsibilities

• Provide comprehensive executive and personal assistance to the CEO.
• Manage complex calendars, schedule meetings, coordinate travel and itineraries.
• Coordinate communication with internal teams, senior management, external stakeholders.
• Prepare, format, and maintain reports, presentations, spreadsheets, and documents.
• Use Microsoft Excel to organize data, maintain trackers, and support reporting.
• Follow up on action items, deadlines, and pending matters to ensure timely execution.
• Handle confidential information with discretion.
• Anticipate the CEO’s needs and resolve matters independently where possible.
• Support ad hoc administrative and personal tasks as required.

Skills

Executive support

Calendar management

Communication

Discretion & confidentiality

Prioritization

Tools

Excel

PowerPoint

Outlook

Job description

We are looking for a highly organized, proactive, and resourceful Executive Assistant / Personal Assistant (EA/PA) to provide direct support to our CEO in Dubai.

The ideal candidate is an excellent communicator, comfortable working in a fast-paced, senior-level environment, and capable of managing priorities independently. We are looking for someone who takes initiative, anticipates needs, pays attention to detail, and can be trusted to handle confidential matters with professionalism and discretion.

Key Responsibilities

• Provide comprehensive executive and personal assistance to the CEO, ensuring the smooth day-to-day management of priorities and commitments.
• Manage complex calendars, schedule meetings, coordinate appointments, and organize business travel and itineraries.
• Coordinate communication with internal teams, senior management, external stakeholders, and business partners.
• Prepare, format, and maintain reports, presentations, spreadsheets, and other executive documents.
• Use Microsoft Excel to organize data, maintain trackers, and support reporting and administrative tasks.
• Follow up on action items, deadlines, and pending matters to ensure timely execution.
• Handle confidential information with the highest level of discretion.
• Anticipate the CEO’s needs, identify potential issues, and resolve matters independently wherever possible.
• Support ad hoc administrative, operational, and personal tasks as required.

Requirements

• 2–3 years of experience in an Executive Assistant, Personal Assistant, or similar administrative support role.
• Previous experience working directly with a CEO or another C-level executive for at least one year is strongly preferred.
• Currently based in Dubai, UAE.
• Strong organizational, planning, multitasking, and time-management skills.
• Excellent verbal and written communication skills.
• Good working knowledge of Microsoft Office, particularly Excel, PowerPoint, and Outlook.
• A proactive, autonomous, solution-oriented mindset, with the ability to work independently and anticipate priorities.
• High levels of professionalism, discretion, reliability, and attention to detail.
• Flexibility and adaptability in a dynamic, fast-paced working environment.

Languages

• English: Strong professional proficiency.
• Arabic: Strong proficiency is highly desirable.
• Turkish: Strong proficiency is highly desirable.
• French: An additional advantage.

Candidates who can communicate effectively in Turkish, Arabic, English, and French will be particularly valued.

What We Are Looking For

We are looking for someone who does not simply wait for instructions but takes ownership, follows through, and makes the CEO’s day more efficient. The ideal candidate is confident communicating with senior stakeholders, quick to adapt, discreet, and capable of balancing multiple priorities without losing sight of the details.

If you are proactive, highly organized, and enjoy working closely with senior leadership, we would love to hear from you.

Location: Dubai, UAE

Experience: 2–3 years preferred

Position: Executive Assistant / Personal Assistant to the CEO