Dubai-Based Executive Assistant & Office Ops Lead

Crae Group Ltd; Dubai; On-site; AED 84,000 - 167,000; Full time

Benefits offered by this job

Top-of-market pay

Aggressive bonus package

Paid annual leave

Premium Apple gear

Gym allowance

Lunch credits

Job summary

Crae Group Ltd in Dubai is expanding and seeks a hands-on Executive Assistant/Office Manager to run the ground for senior leadership. You will handle vehicles, properties, government paperwork, the office, and on-site travel logistics, reporting to a Cyprus-based Executive Assistant who sets the week’s priorities.

The briefs will be short and delivered back to a high standard. The role demands a UAE driving licence, discretion, and a proactive, can-do approach.

Qualifications

• Three or more years as Executive Assistant or office manager to a founder or senior executive in the UAE.
• Hands-on command of Dubai government and service processes end to end with PROs.
• Established local network of PROs, service centres, contractors and brokers.
• Experience running a fleet and several properties to a high standard.
• Native English; Russian/Swedish/Filipino language skills are a strong advantage.
• Willingness to drive and handle tasks personally when faster.
• Discretion with personal, financial and business matters.
• Based in Dubai with a valid UAE driving licence.

Responsibilities

• Manage the week’s priorities set by the senior Executive Assistant in Cyprus; track, close and report progress.
• Handle government and service processes in Dubai (RTA, DEWA, visas, Emirates ID, licences, Ejari, banks, telecoms).
• Oversee fleet management: registrations, insurance, Salik, fines, servicing, detailing, drivers.
• Oversee properties: maintenance, contractors, tenants, utilities, snagging.
• Run the office and front-of-house: reception, visitors, supplies, cleaning, vendors.
• Coordinate on-ground travel logistics: drivers, airport runs, hotels, restaurants, visas via PROs.
• Deliver end-to-end projects from brief to finish (office fit-out, purchases, events).
• Build and manage a bench of PROs, drivers, workshops, contractors and brokers.

Skills

Executive Assistant

Office management

Travel coordination

Vendor management

Russian language

Swedish language

Filipino language

Job description

Crae Group Ltd in Dubai is expanding and seeks a hands-on Executive Assistant/Office Manager to run the ground for senior leadership. You will handle vehicles, properties, government paperwork, the office, and on-site travel logistics, reporting to a Cyprus-based Executive Assistant who sets the week’s priorities.

The briefs will be short and delivered back to a high standard. The role demands a UAE driving licence, discretion, and a proactive, can-do approach.