Dubai Office Manager & Executive Assistant

BrandSystem GmbH; Dubai; On-site; AED 150,000 - 240,000; Full time

Job summary

BrandSystem GmbH in Dubai seeks an Office Manager & Executive Assistant to run the Dubai office, ensure UAE entity compliance, and keep the CEO and COO organized. You will collaborate with IT, Finance and HR Directors to prevent anything from slipping through the cracks.

You will own the compliance calendar, manage calendars, draft correspondence, coordinate travel, write meeting minutes, handle office operations, and support events.

Qualifications

• 3–5 years of Office Manager/EA/Admin Manager experience in a fast-paced environment.
• Hands-on UAE company administration: licenses, PRO processes, visas, Ejari and banking.
• Excellent organisation; you own deadlines and renewals.
• Structured mindset; you build simple, repeatable processes.
• Fluent written/spoken English; French is mandatory.

Responsibilities

• Corporate compliance: manage UAE entity licenses, registrations, Ejari, and KYC.
• Executive support: manage CEO/COO calendars, inbox, and minutes.
• Finance admin: handle expenses, invoicing support, and payments prep.
• Office management: day-to-day office operations, suppliers, and visits.
• Events and team life: plan group events and internal celebrations.
• Structure and continuity: document recurring processes and maintain contacts.

Skills

English

French

Organization

Discretion

Team coordination

Tools

ClickUp

Excel

Google Workspace

Microsoft 365

Job description

BrandSystem GmbH in Dubai seeks an Office Manager & Executive Assistant to run the Dubai office, ensure UAE entity compliance, and keep the CEO and COO organized. You will collaborate with IT, Finance and HR Directors to prevent anything from slipping through the cracks.

You will own the compliance calendar, manage calendars, draft correspondence, coordinate travel, write meeting minutes, handle office operations, and support events.