Dubai-Based Executive Assistant & Office Manager

ICG (DIFC) Limited; Dubai; Sur place; AED 180 000 - 320 000; Plein temps

Avantages offerts par ce poste

Wellbeing program

Inclusive workplace

Long-term career growth

Résumé du poste

ICG (DIFC) Limited in Dubai seeks an Executive Assistant & Office Manager to support the Head of Middle East and the Dubai team, handling complex calendars, travel logistics, expense management and office operations.

The role requires discretion, superior organizational skills and the ability to liaise with stakeholders across regions; you will manage suppliers, licences, permits, and contribute to a high-performance, inclusive office culture.

Qualifications

• Experience as an Executive Assistant or in a similar support role, ideally in financial/services.
• Proficient in Microsoft Office and calendar coordination across time zones.
• Ability to handle confidential information with discretion and professionalism.
• Strong organisational skills and the ability to prioritise multiple deadlines.

Responsabilités

• Manage complex calendars across multiple time zones for the Head of Middle East.
• Coordinate meetings, events and travel with detailed itineraries.
• Process expenses accurately and on a timely basis.
• Prepare meeting materials and maintain documentation in internal systems.
• Oversee Dubai office operations, supplies and facilities with supplier liaison.
• Support invoices, licences and work permit renewals; ensure compliance tasks are met.

Connaissances

Microsoft Office

Calendar management

Discretion

Communication skills

Time management

Independent worker

Team collaboration

Outils

Microsoft Office Suite

Description du poste

ICG (DIFC) Limited in Dubai seeks an Executive Assistant & Office Manager to support the Head of Middle East and the Dubai team, handling complex calendars, travel logistics, expense management and office operations.

The role requires discretion, superior organizational skills and the ability to liaise with stakeholders across regions; you will manage suppliers, licences, permits, and contribute to a high-performance, inclusive office culture.