Executive Assistant

Crae Group Ltd; Dubai; On-site; AED 84,000 - 167,000; Full time

Benefits offered by this job

Top-of-market pay

Aggressive bonus package

Paid annual leave

Premium Apple gear

Gym allowance

Lunch credits

Job summary

Crae Group Ltd in Dubai is expanding and seeks a hands-on Executive Assistant/Office Manager to run the ground for senior leadership. You will handle vehicles, properties, government paperwork, the office, and on-site travel logistics, reporting to a Cyprus-based Executive Assistant who sets the week’s priorities.

The briefs will be short and delivered back to a high standard. The role demands a UAE driving licence, discretion, and a proactive, can-do approach.

Qualifications

• Three or more years as Executive Assistant or office manager to a founder or senior executive in the UAE.
• Hands-on command of Dubai government and service processes end to end with PROs.
• Established local network of PROs, service centres, contractors and brokers.
• Experience running a fleet and several properties to a high standard.
• Native English; Russian/Swedish/Filipino language skills are a strong advantage.
• Willingness to drive and handle tasks personally when faster.
• Discretion with personal, financial and business matters.
• Based in Dubai with a valid UAE driving licence.

Responsibilities

• Manage the week’s priorities set by the senior Executive Assistant in Cyprus; track, close and report progress.
• Handle government and service processes in Dubai (RTA, DEWA, visas, Emirates ID, licences, Ejari, banks, telecoms).
• Oversee fleet management: registrations, insurance, Salik, fines, servicing, detailing, drivers.
• Oversee properties: maintenance, contractors, tenants, utilities, snagging.
• Run the office and front-of-house: reception, visitors, supplies, cleaning, vendors.
• Coordinate on-ground travel logistics: drivers, airport runs, hotels, restaurants, visas via PROs.
• Deliver end-to-end projects from brief to finish (office fit-out, purchases, events).
• Build and manage a bench of PROs, drivers, workshops, contractors and brokers.

Skills

Executive Assistant

Office management

Travel coordination

Vendor management

Russian language

Swedish language

Filipino language

Job description

AED 7,500-15,000 per month base, plus a highly competitive bonus package. Unicorns start at 15k+.

We are opening an office in Dubai and need one person on the ground to run it, and to handle the things around it that would otherwise eat into senior leadership's day: vehicles, properties, government paperwork, the office itself, and travel logistics when they come up.

You report to a senior Executive Assistant in our Cyprus office, who runs the schedule, priorities and planning and is your day-to-day point of contact. They decide what matters this week; you make it happen in Dubai — taking a short brief and bringing it back finished, to a standard most people would call excessive.

The briefs will be short: a car that needs registering, a DEWA connection for the office, a licence renewal, a driver at the airport at 7pm. Each one comes back done properly, with nothing left to chase. The good version of this job is calm — things are handled before they become a topic, and when something is needed, it is easy. Use third parties where they are faster; do it yourself where they are not. Nothing is beneath the role and nothing is above it.

What you'll own

• The week's priorities as set by the senior Executive Assistant — tracked, closed and reported back without being asked
• Every government and service process in Dubai, for the company and for senior leadership personally — RTA, DEWA, visas and Emirates ID, licences, Ejari, banks, telecoms — handled start to finish
• The fleet: registration, insurance, Salik, fines, servicing, detailing, drivers — every car ready and spotless, always
• The properties: maintenance, contractors, tenants, community fees, utilities, snagging — kept in order before anything becomes a problem
• The office and its front of house: reception, visitors, supplies, cleaning, technicians, deliveries, vendors — immaculate every day
• Travel on the ground: drivers, airport runs, hotels, restaurants, local bookings and visas through your PROs — so an itinerary planned abroad works perfectly in Dubai
• Projects from a one-line brief to done: the office fit-out, suppliers, purchases, errands, events — anything that needs an owner
• Your own bench of PROs, drivers, workshops, contractors and brokers — chosen by you, managed by you, held to your standard

What you bring

• Three or more years as Executive Assistant, Executive PA or office and household manager to a founder, owner or senior executive in the UAE, running both business and private affairs
• Hands-on command of Dubai government and service processes — RTA, DEWA, GDRFA visas and Emirates ID, Dubai Municipality, DET and free-zone licensing, Ejari, banks and telecoms — handled end to end, in person or through licensed PROs and typing centres
• An established local network of PROs, service centres, workshops, contractors, brokers and fixers, so nothing waits in a queue
• Experience running a fleet of vehicles and several properties to a very high standard
• A track record of taking a one-line instruction to a complex, finished result A to Z, without hand-holding or follow-up
• Travel on the ground — drivers, airport runs, hotels, restaurants, local bookings and visas — arranged to the last detail
• Native-level spoken and written English — clear, precise and confident on the phone with anyone from a hotel concierge to a government counter. Native Russian, Swedish or Filipino is a strong advantage.
• Genuinely hands-on — happy to drive to a service centre, chase a technician or restock the office yourself, and to delegate to third parties when that is faster
• Absolute discretion with personal, financial and business matters
• Comfortable reporting to and taking day-to-day direction from a senior Executive Assistant based abroad — you keep them informed without being asked and never go around them
• Based in Dubai with a valid UAE driving licence, reachable for the occasional out-of-hours issue

Please note

a valid UAE driving licence and being in the UAE are requirements, not preferences. Applications without both will not be considered.

The benefits

• Top-of-market pay with an aggressive bonus package.
• Paid annual leave.
• Real gifts on birthdays and work anniversaries.
• Premium Apple gear.
• Gym allowance.
• Daily delivery-platform credits for lunch.
• An international, ambitious team selected purely on talent and output.

How we hire

• Application review — within 24-48 hours. We read your answers properly: which Dubai processes you have run yourself, for whom, and what went wrong along the way.
• Call with your future manager — a discovery call with the senior Executive Assistant in Cyprus you would report to.
• Final interview — in person in Dubai or online, with senior leadership. If the fit is right, you get a top-of-the-line offer.