Dubai-Based Executive Assistant & Office Manager

Intermediate Capital Group; Dubai; On-site; AED 180,000 - 300,000; Full time

Job summary

Intermediate Capital Group in Dubai seeks a highly organized Executive Assistant & Office Manager to support the Managing Director & Head of Middle East and the Dubai team. This role blends executive support with day-to-day office operations in a fast-paced, growing regional office.

You will manage complex calendars, coordinate travel, prepare materials, oversee office supplies, liaise with vendors, process invoices, and assist with DIFC-related admin.

Qualifications

• Previous experience as an Executive Assistant or similar role, preferably in financial/professional services.
• Advanced proficiency in Outlook, Word and Excel.
• Ability to handle confidential information with discretion and professionalism.

Responsibilities

• Manage complex calendars across multiple time zones and coordinate meetings and travel.
• Prepare meeting materials and supporting documentation.
• Oversee day-to-day office operations, liaise with suppliers and vendors, and manage invoices and purchase orders.

Skills

Calendar management

Travel coordination

Discretion & professionalism

Excellent communication

Organisational skills

Prioritisation & multitasking

Independent work

Microsoft Office proficiency

Relationship building

Tools

Microsoft Office

Job description

Intermediate Capital Group in Dubai seeks a highly organized Executive Assistant & Office Manager to support the Managing Director & Head of Middle East and the Dubai team. This role blends executive support with day-to-day office operations in a fast-paced, growing regional office.

You will manage complex calendars, coordinate travel, prepare materials, oversee office supplies, liaise with vendors, process invoices, and assist with DIFC-related admin.