Personal Assistant to the Brand CEO & Strategic Advisor

INGOT; Dubai; On-site; AED 180,000 - 350,000; Full time

Job summary

INGOT Group seeks a proactive Personal Assistant to provide trusted executive and administrative support to the CEO across two brands, managing priorities and safeguarding confidentiality. The role requires discretion, strong judgment, and the ability to coordinate with senior stakeholders.

You will handle calendars, travel, board packs, and communications, prepare reports, and ensure timely follow-up on action items in a fast-paced, growth-focused environment.

Qualifications

• Bachelor's degree in Business Administration, Management, or a related field.
• Minimum 3+ years of experience as an Executive Assistant or Personal Assistant supporting C-suite executives, founders, or senior leadership.
• Excellent written and spoken English, with strong communication and professional correspondence skills.
• Advanced proficiency in AI tools and productivity technologies.

Responsibilities

• Manage the CEO's calendar and priorities across two brands.
• Prepare board packs, performance reports, and briefing documents.
• Draft and manage correspondence, maintain confidentiality.
• Coordinate domestic and international travel logistics.
• Track KPIs and performance updates; escalate risks.
• Represent the CEO professionally with internal teams, external partners, regulators and stakeholders.
• Maintain confidentiality of sensitive information at all times.
• Take minutes and follow up on action items.

Skills

Executive support

English proficiency

Communication

Problem solving

Time management

Stakeholder management

Autonomy

Confidentiality

AI tools proficiency

Education

Bachelor's degree in Business Administration/Management

Tools

AI tools

Productivity software

Job description

At INGOT we believe in building high-performing teams where everyone is in the right seat not just filling a role but thriving in it Our approach emphasizes in getting the right people in the right positions to drive business growth and success Here s what that means for YOU You ll excel at what you do because you re in a role that aligns with your skills and passions You ll be aligned with our core values - High Ethics Commitment and Innovation we re looking for team members who get it want it and have the capacity to do it We want you to thrive in an environment where your contributions matter and you can make an impact on our mission If you re a high-energy results-driven professional who s ready to take on a role that matches your expertise and values we d love to connect Check out the details below and see if this is the right fit for you

Purpose of Role Summary

The Personal Assistant provides trusted and seamless executive and administrative support to the CEO of INGOT Group s performance scale brands supporting them across both brands strategic operational and governance activities The role requires a highly presentable intelligent and discreet professional who can manage competing priorities across two brands and multiple stakeholders safeguard confidential business information and ensure the CEO s time communications and priorities are handled with the highest standard of judgment efficiency and professionalism

Main Activities and Responsibilities

Manage the CEO s calendar and priorities coordinating meetings travel and cross functional priorities with brand leadership teams Act as the primary point of contact between the Brands CEO and teams reporting to the CEO following up on deliverables decisions and action points on the CEO s behalf Prepare review and consolidate board packs performance reports presentations and briefing documents ahead of meetings with the Group Board regulators and strategic partners Draft screen and manage correspondence and communications on the CEO s behalf exercising sound judgment on prioritization and confidentiality Attend meetings when required take accurate minutes and ensure timely follow up and closure of action items Coordinate and manage domestic and international business travel logistics including visas itineraries and accommodations Track KPI s and performance updates active accounts FTD s and trading volume and licensing launch and build out milestones escalating issues and flagging risks proactively Conduct research gather information and prepare summaries and analyses to support the CEO s strategic and operational decision making Represent the CEO professionally with internal teams external partners regulators and strategic stakeholders Maintain strict confidentiality of sensitive business financial and strategic information at all times Any other duties that are requested and relevant to the role

Bachelor's degree in Business Administration, Management, or a related fieldMinimum 3+ years of experience as an Executive Assistant or Personal Assistant supporting C-suite executives, founders, or senior leadershipExcellent written and spoken English, with strong communication and professional correspondence skillsHigh intelligence, strong critical thinking, and proactive problem-solving skills, with the ability to anticipate the executive's needs, identify potential issues, and take appropriate action independentlyOutstanding organizational and time-management skills, with the ability to manage complex schedules, multiple priorities, deadlines, and competing demands across multiple businesses and stakeholdersStrong stakeholder management and interpersonal skills, with the confidence and professionalism to liaise with senior executives, leadership teams, business partners, clients, and high-profile individualsAdvanced proficiency in AI tools and productivity technologies, with the ability to leverage AI to improve research, organization, communication, planning, and day-to-day efficiencyStrong attention to detail and the ability to prepare, review, and coordinate high-quality documents, presentations, reports, correspondence, and meeting materialsAbility to work with a high degree of autonomy, take ownership of tasks, follow through on commitments, and maintain a proactive approach without requiring constant supervisionExceptional adaptability and composure in a fast-paced environment, with the ability to respond effectively to changing priorities and time-sensitive requestsHigh level of professionalism, confidentiality, loyalty, and integrity when representing and supporting the executiveFlexibility and availability to accommodate the executive's schedule, including outside standard working hours, weekends, travel, and urgent matters when required.