Strategic Executive Assistant to the Brand CEO

INGOT; Dubai; On-site; AED 180,000 - 350,000; Full time

Job summary

INGOT Group seeks a proactive Personal Assistant to provide trusted executive and administrative support to the CEO across two brands, managing priorities and safeguarding confidentiality. The role requires discretion, strong judgment, and the ability to coordinate with senior stakeholders.

You will handle calendars, travel, board packs, and communications, prepare reports, and ensure timely follow-up on action items in a fast-paced, growth-focused environment.

Qualifications

• Bachelor's degree in Business Administration, Management, or a related field.
• Minimum 3+ years of experience as an Executive Assistant or Personal Assistant supporting C-suite executives, founders, or senior leadership.
• Excellent written and spoken English, with strong communication and professional correspondence skills.
• Advanced proficiency in AI tools and productivity technologies.

Responsibilities

• Manage the CEO's calendar and priorities across two brands.
• Prepare board packs, performance reports, and briefing documents.
• Draft and manage correspondence, maintain confidentiality.
• Coordinate domestic and international travel logistics.
• Track KPIs and performance updates; escalate risks.
• Represent the CEO professionally with internal teams, external partners, regulators and stakeholders.
• Maintain confidentiality of sensitive information at all times.
• Take minutes and follow up on action items.

Skills

Executive support

English proficiency

Communication

Problem solving

Time management

Stakeholder management

Autonomy

Confidentiality

AI tools proficiency

Education

Bachelor's degree in Business Administration/Management

Tools

AI tools

Productivity software

Job description

INGOT Group seeks a proactive Personal Assistant to provide trusted executive and administrative support to the CEO across two brands, managing priorities and safeguarding confidentiality. The role requires discretion, strong judgment, and the ability to coordinate with senior stakeholders.

You will handle calendars, travel, board packs, and communications, prepare reports, and ensure timely follow-up on action items in a fast-paced, growth-focused environment.