Document Controller- UAE National

Al Tayer Group Career site; United Arab Emirates; On-site; AED 89,000 - 156,000; Full time

Job summary

Al Tayer Group is seeking a Documentation Coordinator to support the Projects team with data maintenance and administrative tasks. You will manage documentation storage, collate site status updates, and liaise with clients/consultants on clarifications.

The role requires 2–3 years of relevant experience after graduation and strong Excel/MS Projects skills. You will assist with LPOs, track delivery schedules, and prepare financial status reports to monitor expenses against budgets.

Qualifications

• Graduate in any discipline.
• 2 to 3 years relevant experience.

Responsibilities

• Manage documentation system for efficient storage and retrieval of drawings/documents.
• Collate data and maintain Site Status Reports in Excel/MS Projects.
• Receive tender documents and coordinate clarifications with client/consultant.
• Prepare LPOs and follow up with suppliers for timely delivery.
• Update Financial Status Reports to track expenses vs. budgets.
• Distribute reports to Design/ Contractor divisions and update project progress.

Skills

Documentation management

Excel

MS Projects

Vendor coordination

Purchase orders

Education

Graduate in any discipline

Tools

Microsoft Excel

MS Project

Job description

To provide all the necessary document / data maintenance support to the Projects team and manage all the administrative responsibilities as functionally required.

Responsibilities

Functional Roles and Responsibilities

• Manage documentation system for efficient and orderly storage and retrieval of drawings/documents and other information. Maintain and update all necessary records, files and database
• Collate data and maintain Site Status Reports with all the necessary updates with the ongoing projects in Microsoft Excel/ MS projects
• Receive tender documents and material specifications from the Project Mangers and examine the requirement. Coordinate with the client / consultant on clarifications
• Prepare a detailed comparison of the quality of the items and the price quoted by suppliers, obtain approval from the project managers and raise purchase orders on the most cost effective and viable supplier
• Assist with the preparation of LPOs and follow up with suppliers for the timely delivery of goods as per terms and conditions indicated on the purchase orders
• Update Financial Status Reports as to keep a regular track of actual expenses vs. Budgets and report variations, if any, at every stage of projects
• Distribution of relevant reports to different divisions like Design/ contractor and update them with projects project progress/ status

Qualifications

Education/Certification and Continued Education

• Graduate in any discipline

Years of Experience

• 2 to 3 years relevant experience