Document Controller

Al Tayer Group; Dubai; On-site; AED 60,000 - 90,000; Full time

Job summary

Al Tayer Group in Dubai is seeking a diligent Administrative Document Controller to support the Projects team on site, handling document and data maintenance and carrying out essential administrative duties.

The role requires keeping records up to date, processing material requisitions, LPOs, invoices and project correspondence, while ensuring compliant document flow and timely distribution across divisions.

Qualifications

• Graduate in any discipline.
• 1–2 years of related experience in a similar industry.

Responsibilities

• Provide document/data maintenance support to the Projects team and manage all the administrative responsibilities on site as required.
• Maintain and update all necessary records, files and database for efficient and orderly storage and retrieval.
• Ensure that all material requisitions are initiated, approved and distributed within the defined parameters and follow through on the issuance and distribution of LPOs ensuring no delays through this.
• Ensure timely and accurate logging, tracking and distribution of all invoices as per the QS provided checklist.
• Receive documents and drawings, arrange necessary copies and distribute to different divisions as per site requirement.
• Assist project in charge on all project related correspondence and maintain records for future reference.
• Maintain and update all necessary records, files and database to comply with the Company regulations.
• Track and update the movement and status of document flow within the Company, notifying and escalating as and when required.

Skills

Document management

Records management

Administrative support

On-site coordination

Education

Graduate in any discipline

Job description

Responsibilities

To provide all the necessary document / data maintenance support to the Projects team and manage all the administrative responsibilities on site as required

Functional Roles and Responsibilities

• Maintain and update all necessary records, files and database for efficient and orderly storage and retrieval
• Ensure that all material requisitions are initiated, approved and distributed within the defined parameters and follow through on the issuance and distribution of LPOs ensuring no delays through this
• Ensure timely and accurate logging, tracking and distribution of all invoices as per the QS provided checklist
• Receive documents and drawings, arrange necessary copies and distribute to different divisions as per site requirement
• Assist project in charge on all project related correspondence and maintain records for future reference
• Maintain and update all necessary records, files and database to comply with the Company regulations
• Track and update the movement and status of document flow within the Company, notifying and escalating as and when required

Qualifications

Education/Certification and Continued Education

• Graduate in any discipline

Years of Experience

• 1 – 2 years related experience from a similar industry