Document Controller

3shool Technology Consultants; Dubai; On-site; AED 100,000 - 167,000; Full time

Job summary

3shool Technology Consultants in Dubai is seeking a senior Document Controller to organize and maintain all project documents, drawings, and reports. You will ensure proper version control, log submissions, and coordinate with project teams to keep information accurate and accessible.

Responsibilities span document registers, transmittals, and archiving while maintaining confidentiality. UAE/GCC experience is preferred, and immediate joiners will be prioritized for this role.

Qualifications

• Bachelor's Degree or Diploma in Business Administration, Engineering, or a relevant discipline.
• 25 years of experience as a Document Controller, preferably in Construction or MEP industry.
• Experience in managing project documents, drawings, technical submittals, and correspondence.
• Strong knowledge of document control procedures, revision control, and document management systems.
• Proficiency in MS Office, especially MS Excel and Word.
• Experience with document management systems such as Aconex, EDMS, SharePoint, or similar platforms.
• Excellent organizational and time-management skills.
• Strong attention to detail and ability to manage multiple documents and priorities.
• Good communication and coordination skills.
• UAE/GCC experience will be preferred.
• Immediate joiners will be preferred.

Responsibilities

• Manage, organize, and maintain all project-related documents and records.
• Ensure proper document control procedures are followed throughout the project lifecycle.
• Receive, log, distribute, track, and archive project documents, including drawings, technical documents, reports, correspondence, and submittals.
• Maintain accurate document registers and ensure proper version and revision control.
• Coordinate with project managers, engineers, consultants, contractors, and subcontractors for document submissions and approvals.
• Manage the distribution of approved drawings and ensure that only the latest revisions are available to relevant stakeholders.
• Prepare and maintain document transmittals, submission logs, and tracking reports.
• Ensure timely submission and retrieval of project documents as required.
• Maintain both electronic and physical filing systems in an organized and secure manner.
• Support project teams in maintaining compliance with company and client documentation requirements.
• Monitor document workflows and follow up on pending submissions and approvals.
• Prepare regular reports related to document status, pending approvals, and project documentation.
• Ensure confidentiality and proper handling of sensitive project information.

Skills

Attention to detail

Organizational skills

Communication skills

Time-management

Education

Bachelor's Degree or Diploma in Business Administration, Engineering, or a relevant discipline

Tools

MS Excel

MS Word

Aconex

EDMS

SharePoint

Job description

Job Responsibilities

• Manage, organize, and maintain all project-related documents and records.
• Ensure proper document control procedures are followed throughout the project lifecycle.
• Receive, log, distribute, track, and archive project documents, including drawings, technical documents, reports, correspondence, and submittals.
• Maintain accurate document registers and ensure proper version and revision control.
• Coordinate with project managers, engineers, consultants, contractors, and subcontractors for document submissions and approvals.
• Manage the distribution of approved drawings and ensure that only the latest revisions are available to relevant stakeholders.
• Prepare and maintain document transmittals, submission logs, and tracking reports.
• Ensure timely submission and retrieval of project documents as required.
• Maintain both electronic and physical filing systems in an organized and secure manner.
• Support project teams in maintaining compliance with company and client documentation requirements.
• Monitor document workflows and follow up on pending submissions and approvals.
• Prepare regular reports related to document status, pending approvals, and project documentation.
• Ensure confidentiality and proper handling of sensitive project information.

Required Qualifications

• Bachelor's Degree or Diploma in Business Administration, Engineering, or a relevant discipline.
• 25 years of experience as a Document Controller, preferably in the Construction or MEP industry.
• Experience in managing project documents, drawings, technical submittals, and correspondence.
• Strong knowledge of document control procedures, revision control, and document management systems.
• Proficiency in MS Office, especially MS Excel and Word.
• Experience with document management systems such as Aconex, EDMS, SharePoint, or similar platforms will be an added advantage.
• Excellent organizational and time-management skills.
• Strong attention to detail and ability to manage multiple documents and priorities.
• Good communication and coordination skills.
• UAE/GCC experience will be preferred.
• Immediate joiners will be preferred.