Document Controller: Project Records & Admin Specialist

Al Tayer Group

3 days ago

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Maintain and update records, files and databases for orderly storage and retrieval.
Initiate, approve and distribute material requisitions; issue and distribute LPOs to avoid delays.
Log, track and distribute invoices timely and accurately per QS checklist.
Receive documents/drawings, arrange copies and distribute to divisions per site needs.
Assist project in charge with project correspondence and keep records for reference.
Maintain records and databases to comply with company regulations.
Track document flow within the company and escalate as required.

Graduate in any discipline

To provide all the necessary document / data maintenance support to the Projects team and manage all the administrative responsibilities on site as required

Responsibilities

Functional Roles and Responsibilities

Maintain and update all necessary records, files and database for efficient and orderly storage and retrieval
Ensure that all material requisitions are initiated, approved and distributed within the defined parameters and follow through on the issuance and distribution of LPOs ensuring no delays through this
Ensure timely and accurate logging, tracking and distribution of all invoices as per the QS provided checklist
Receive documents and drawings, arrange necessary copies and distribute to different divisions as per site requirement
Assist project in charge on all project related correspondence and maintain records for future reference
Maintain and update all necessary records, files and database to comply with the Company regulations
Track and update the movement and status of document flow within the Company, notifying and escalating as and when required

Qualifications

Education/Certification and Continued Education