Document Controller- UAE National

Al Tayer Group; Dubai; On-site; AED 78,000 - 112,000; Full time

Job summary

Al Tayer Group in Dubai seeks an Administrative/Project Documentation Assistant to support the Projects team with data maintenance and document control. You will manage storage of drawings and documents, collate site status updates in Excel and MS Projects, and coordinate with clients/consultants on clarifications.

This role requires a graduate with 2–3 years of relevant experience, strong organizational skills, and accuracy in handling procurement and reporting tasks across multiple project

Qualifications

• Graduate with 2–3 years of relevant experience.
• Strong data entry and document control skills.
• Proficiency in Excel and MS Projects.

Responsibilities

• Manage documentation system for storage and retrieval of drawings, documents and information.
• Collate data and maintain Site Status Reports in Excel/MS Projects with project updates.
• Receive tender documents and material specifications from Project Managers; coordinate with client/consultant on clarifications.
• Prepare a detailed comparison of quality and price from suppliers; obtain approvals and raise orders with cost-effective suppliers.
• Assist with preparation of LPOs and follow up with suppliers for timely delivery per purchase orders.
• Update Financial Status Reports to track actual expenses vs budgets and report variations.
• Distribute relevant reports to Design/Contractor teams and update project progress/status.

Skills

Documentation management

Data entry

MS Excel

Vendor coordination

Education

Graduate in any discipline

Tools

MS Projects

MS Excel

Job description

Job Description:

• To provide all the necessary document / data maintenance support to the Projects team and manage all the administrative responsibilities as functionally required.

Responsibilities

Functional Roles and Responsibilities

• Manage documentation system for efficient and orderly storage and retrieval of drawings/documents and other information. Maintain and update all necessary records, files and database
• Collate data and maintain Site Status Reports with all the necessary updates with the ongoing projects in Microsoft Excel/ MS projects
• Receive tender documents and material specifications from the Project Mangers and examine the requirement. Coordinate with the client / consultant on clarifications
• Prepare a detailed comparison of the quality of the items and the price quoted by suppliers, obtain approval from the project managers and raise purchase orders on the most cost effective and viable supplier
• Assist with the preparation of LPOs and follow up with suppliers for the timely delivery of goods as per terms and conditions indicated on the purchase orders
• Update Financial Status Reports as to keep a regular track of actual expenses vs. Budgets and report variations, if any, at every stage of projects
• Distribution of relevant reports to different divisions like Design/ contractor and update them with projects project progress/ status

Qualifications

Education/Certification and Continued Education

• Graduate in any discipline

Years of Experience

• 2 to 3 years relevant experience

Requirements