Document Controller- UAE National

Al Tayer Group; United Arab Emirates; On-site; AED 60,000 - 90,000; Full time

Job summary

Al Tayer Group is seeking a documentation support coordinator to streamline document storage, update site status reports, and coordinate with clients and suppliers for tendered projects.

The role involves preparing purchases orders, tracking deliveries, and maintaining financial reporting to monitor project expenses against budgets.

Qualifications

• Graduate in any discipline.
• 2–3 years relevant experience required.

Responsibilities

• Manage documentation system for efficient storage and retrieval of drawings/documents and other information.
• Collate data and maintain Site Status Reports in Microsoft Excel/MS Projects.
• Coordinate with client/consultant on clarifications and tender documents.
• Prepare detailed comparison of item quality and supplier quotes; raise purchase orders to the chosen supplier.
• Assist with preparation of LPOs and follow up with suppliers for timely delivery.
• Update Financial Status Reports tracking actual expenses vs budgets and report variances.
• Distribute relevant reports to Design/Contractor and update project progress.

Skills

Documentation

Data analysis

Report preparation

Vendor coordination

Education

Graduate in any discipline

Tools

MS Excel

MS Projects

Job description

To provide all the necessary document / data maintenance support to the Projects team and manage all the administrative responsibilities as functionally required.

Responsibilities:

Functional Roles and Responsibilities

• Manage documentation system for efficient and orderly storage and retrieval of drawings/documents and other information. Maintain and update all necessary records, files and database
• Collate data and maintain Site Status Reports with all the necessary updates with the ongoing projects in Microsoft Excel/ MS projects
• Receive tender documents and material specifications from the Project Mangers and examine the requirement. Coordinate with the client / consultant on clarifications
• Prepare a detailed comparison of the quality of the items and the price quoted by suppliers, obtain approval from the project managers and raise purchase orders on the most cost effective and viable supplier
• Assist with the preparation of LPOs and follow up with suppliers for the timely delivery of goods as per terms and conditions indicated on the purchase orders
• Update Financial Status Reports as to keep a regular track of actual expenses vs. Budgets and report variations, if any, at every stage of projects
• Distribution of relevant reports to different divisions like Design/ contractor and update them with projects project progress/ status

Qualifications:

Education/Certification and Continued Education

• Graduate in any discipline

Years of Experience

• 2 to 3 years relevant experience