Document Controller - Admin (Construction)

Transguard Workforce Solutions; Dubai; On-site; AED 89,000 - 134,000; Full time

Job summary

Transguard Workforce Solutions, based in Dubai, is seeking a Document Controller - Admin (Construction) to provide document control, administrative, and coordination support for the Real Estate Development team from planning through handover and closeout.

You will manage project documents, track schedules, coordinate meetings, and support procurement and budget records, working with internal teams, consultants, and authorities to ensure accurate records and smooth project execution.

Qualifications

• Must have a Diploma or Bachelor's degree in a related field such as Business Administration, Document Management, Construction Management.
• Minimum 2 to 3 years of relevant experience in document control or project administration in construction/real estate development.
• Proficiency in Microsoft Office and document management systems (Aconex, Procore, SharePoint or similar).
• Solid knowledge of project documentation, procurement processes, and construction terminology. Proficient in written and spoken English.

Responsibilities

• Maintain and control project documents, including contracts, drawings, permits, RFIs, submittals, reports, variations, and approvals.
• Ensure accurate document registration, numbering, revision control, distribution, filing, and archiving.
• Maintain project trackers for schedules, milestones, approvals, actions, procurement, and payments.
• Coordinate meetings, prepare agendas and minutes, and follow up on outstanding actions.
• Prepare project correspondence, presentations, progress reports, and status updates.
• Support purchase orders, quotations, invoices, payment certificates, and budget records.
• Coordinate with internal teams, consultants, contractors, suppliers, and relevant authorities.
• Track project changes, risks, compliance documents, and pending approvals.
• Compile handover and closeout documents, including as-built drawings, warranties, certificates, and operation manuals.
• Perform other administrative duties assigned by the reporting manager.

Skills

English proficiency

Arabic (advantage)

Education

Diploma or Bachelor's degree in Business Administration / Document Management / Construction Management

Tools

Aconex

Procore

SharePoint

Microsoft Office

Job description

Transguard Workforce Solutions is the UAE’s leading provider of unique and innovative HR solutions. With a decade of experience in the region and a team that possesses extensive knowledge of the market, we provide a fully integrated HR solution.

We are currently recruiting a Document Controller - Admin (Construction) for one of our client, based out of their office in Dubai, UAE.

Job Summary:

To provide document control, administrative, and coordination support to the Real Estate Development team (Construction), ensuring accurate records, effective communication, and smooth project execution from planning through handover and closeout.

Job Responsibilities:

• Maintain and control project documents, including contracts, drawings, permits, RFIs, submittals, reports, variations, and approvals.
• Ensure accurate document registration, numbering, revision control, distribution, filing, and archiving.
• Maintain project trackers for schedules, milestones, approvals, actions, procurement, and payments.
• Coordinate meetings, prepare agendas and minutes, and follow up on outstanding actions.
• Prepare project correspondence, presentations, progress reports, and status updates.
• Support purchase orders, quotations, invoices, payment certificates, and budget records.
• Coordinate with internal teams, consultants, contractors, suppliers, and relevant authorities.
• Track project changes, risks, compliance documents, and pending approvals.
• Compile handover and closeout documents, including as-built drawings, warranties, certificates, and operation manuals.
• Perform other administrative duties assigned by the reporting manager.

Job Requirements:

• Diploma or bachelor’s degree in Business Administration, Document Management, Construction Management, or a related field.
• Minimum 2 to 3 years of relevant experience in document control, project administration, construction, real estate development, or fit-out projects.
• Proficiency in Microsoft Office and document management systems such as Aconex, Procore, SharePoint, or similar platforms.
• Good knowledge of project documentation, procurement processes, and construction terminology.
• Proficient in written and spoken English. Arabic is an advantage.