Senior Document Controller

RSP Architects Planners & Engineers (Pte) Ltd; Dubai; On-site; AED 180,000 - 300,000; Full time

Job summary

RSP Architects Planners & Engineers (Pte) Ltd in Dubai is seeking a Senior Document Controller to manage project document control systems, ensure traceable handling of drawings, transmittals and correspondence across live projects.

You will administer platforms such as Aconex, BIM 360/ACC and SharePoint, oversee revision control and distribution matrices, and train staff on compliant procedures while ensuring proper filing and archives.

Qualifications

• Diploma or bachelor’s degree in a relevant field.
• At least 10 years of document control experience in an AEC environment.
• Proficiency in document control platforms such as Aconex, BIM 360/ACC, or SharePoint.
• Strong working knowledge of document control principles.
• Proficiency in Microsoft Office Suite.

Responsibilities

• Administer document control platforms across assigned projects (Aconex, BIM 360/ACC, SharePoint).
• Manage drawing registers, revision control, transmittals and distribution matrices.
• Ensure all correspondence and submissions are logged, tracked and traceable.
• Support project teams in maintaining compliant document control procedures.
• Coordinate submission and approval workflows with clients, consultants and authorities.
• Train project staff on document control systems and protocols.
• Maintain project archives and ensure close-out documentation is filed correctly.
• Generate regular document status reports for project and senior management.
• Identify and escalate documentation risks to project leadership.

Skills

Organized

Detail-oriented

Clear communicator

Discretion with confidential info

Education

Diploma or Bachelor's degree in business administration, engineering, or architecture-related studies

Tools

Aconex

BIM 360/ACC

SharePoint

Microsoft Office

Job description

Dubai The Senior Document Controller manages the project team s document control systems and processes ensuring accurate traceable and compliant handling of drawings transmittals and correspondence across all live projects

Roles amp Responsibilities

• Administer document control platforms e g Aconex BIM 360 ACC SharePoint across assigned projects
• Manage drawing registers revision control transmittals and distribution matrices
• Ensure all incoming and outgoing project correspondence and submissions are logged tracked and traceable
• Support project teams in maintaining compliant document control procedures
• Coordinate document submission and approval workflows with clients consultants and authorities
• Train project staff on document control systems and protocols
• Maintain project archives and ensure close-out documentation is complete and properly filed
• Generate regular document status reports for project and senior management
• Identify and escalation of documentation risks e g missing approvals expired transmittals to the project leadership

Experience & Qualifications

• Diploma or bachelor s degree in a relevant field (business administration, engineering, or architecture-related studies).
• At least 10 years of document control experience within an AEC (architecture, engineering, construction) environment.
• Proficiency in document control platforms such as Aconex, BIM 360/ACC, or SharePoint.
• Strong working knowledge of document control principles.
• Proficiency in Microsoft Office Suite.
• The Individual Highly organized, methodical, and detail-oriented. Trustworthy with confidential and contractually sensitive information. Clear communicator able to enforce process discipline across project teams.