Document Controller

Confidential Company; Abu Dhabi; On-site; AED 100,000 - 167,000; Full time

Job summary

Confidential Company seeks a seasoned Document Controller to manage and track all project documentation, including transmittals, drawings and technical submissions, across multiple teams in the UAE. You will maintain registers, revision logs, and status trackers, ensuring proper distribution and timely approvals.

You will coordinate with Engineering Leads, Project Engineers, QA/QC, and HSE to review vendor and subcontractor submissions, drive document control best practices, and support

Qualifications

• Diploma or Bachelor’s Degree in Business Administration, Engineering, Document Control, or a related field.
• 5–10 years of relevant Document Control experience, preferably in Oil & Gas, EPC, Petrochemical, Energy, Construction, or Industrial projects.
• Strong experience in engineering document control, transmittals, revision control, document registers, EDDR/VDR, and project correspondence.
• UAE project experience is preferred.

Responsibilities

• Manage incoming and outgoing project documents, drawings, specifications, transmittals, RFIs, correspondence, reports, and technical submissions.
• Maintain accurate Document Registers, EDDR, VDR revision logs, and document status trackers.
• Coordinate engineering documentation with Engineering Leads, Project Engineers, Planning, Procurement, Construction, QA, QC, and HSE teams.
• Manage Client and Consultant submissions, review comments, approvals, rejections, and resubmissions.
• Prepare and process transmittals and formal project correspondence through approved channels.
• Maintain project documentation in Aconex, SharePoint, EDMS or equivalent systems.
• Prepare document status reports, overdue reports, submission trackers, and approval summaries for management.
• Support project close-out and handover including as-built drawings, final dossiers, vendor documents, certificates, manuals, and project archives.

Skills

Document Control

MS Office

Excel

Word

Outlook

Aconex

SharePoint

EDMS

Education

Diploma or Bachelor's Degree in Business Administration, Engineering, Document Control, or related field

Tools

Aconex

SharePoint

EDMS

Job description

Manage incoming and outgoing project documents drawings specifications transmittals RFIs correspondence reports and technical submissions

Maintain accurate Document Registers EDDR VDR revision logs and document status trackers

Ensure correct document numbering revision status metadata and distribution

Control document revisions and ensure superseded or obsolete documents are properly identified and withdrawn

Coordinate engineering documentation with Engineering Leads Project Engineers Planning Procurement Construction QA QC and HSE teams

Manage Client and Consultant submissions review comments approvals rejections and resubmissions

Receive and track Vendor and Subcontractor documentation including drawings datasheets manuals certificates and technical submissions

Prepare and process transmittals and formal project correspondence through approved channels

Maintain project documentation in Aconex SharePoint EDMS or equivalent document management systems

Ensure the latest approved documents are available to project and site teams

Prepare document status reports overdue reports submission trackers and approval summaries for management

Support internal Client and Consultant audits by maintaining accurate and traceable records

Support project close-out and handover including as-built drawings final dossiers vendor documents certificates manuals and project archives

Follow up with responsible teams on overdue submissions reviews approvals and outstanding documentation

Maintain confidentiality and comply with Company Client HSE and applicable UAE requirements

Diploma or Bachelor’s Degree in Business Administration, Engineering, Document Control, or a related field.

Good knowledge of MS Office, particularly Excel, Word, and Outlook.

Knowledge of Aconex, SharePoint, EDMS, or similar document management systems is preferred

5–10 years of relevant Document Control experience, preferably in Oil & Gas, EPC, Petrochemical, Energy, Construction, or Industrial projects.

Strong experience in engineering document control, transmittals, revision control, document registers, EDDR/VDR, and project correspondence.

Experience coordinating with Clients, Consultants, Vendors, Subcontractors, and multidisciplinary project teams.

Experience with project close-out, handover documentation, and archiving.

UAE project experience is preferred.