Document Controller

GINCO Cont. Co. LLC; Sharjah; On-site; AED 134,000 - 246,000; Full time

Job summary

GINCO Cont. Co. LLC in UAE seeks an experienced Document Controller to manage EDMS systems (Aconex, Procore) and oversee drawing registers, RFIs, submittals, and archival processes. You will coordinate distribution to project teams, ensure audit-ready archives, and support project handovers.

Ideal candidates hold a Bachelor’s or Diploma with 5+ years in UAE construction document control on large residential/commercial projects, and have advanced MS Office skills. UAE/GCC experience is preferred.

Qualifications

• Bachelor’s Degree or Diploma in a relevant field.
• 5+ years of experience in construction document control.
• Certified EDMS Administrator (Aconex, Procore) preferred.
• Advanced MS Office skills.

Responsibilities

• EDMS Administration - Administer the project Electronic Document Management System Aconex Procore Trimble or internal systems controlling access rights and metadata
• Drawing Register Control - Log distribute and control all revisions of architectural structural and MEP shop drawings stamping superseded drawings to prevent obsolete usage
• Submittal RFI Tracking - Process and track Work Inspection Requests WIR Material Inspection Requests MIR RFIs and Technical Submittals monitoring turnaround times
• Transmittal Generation - Generate formal incoming and outgoing document transmittals ensuring all attachments and revision numbers are fully verified
• Contractual Correspondence Archiving - File index and archive all contractual letters emails site instructions and meeting minutes systematically
• Document Distribution - Ensure prompt distribution of approved consultant documents to project management site engineers QA QC and subcontractors
• Quality Audit Compliance - Maintain document control archives in full compliance with ISO 9001 quality audit standards
• Project Handover Archiving - Coordinate final archiving of project records O M manuals as-built drawings and warranty certificates at project completion

Skills

EDMS Administration

Drawing Register Control

Submittal Tracking

Transmittal Generation

Document Distribution

Quality Audit Compliance

Project Handover Archiving

Education

Bachelor’s Degree

Diploma

Tools

MS Office

Job description

Key Responsibilities

• EDMS Administration - Administer the project Electronic Document Management System Aconex Procore Trimble or internal systems controlling access rights and metadata nbsp


• Drawing Register Control - Log distribute and control all revisions of architectural structural and MEP shop drawings stamping superseded drawings to prevent obsolete usage nbsp


• Submittal RFI Tracking - Process and track Work Inspection Requests WIR Material Inspection Requests MIR RFIs and Technical Submittals monitoring turnaround times nbsp


• Transmittal Generation - Generate formal incoming and outgoing document transmittals ensuring all attachments and revision numbers are fully verified nbsp


• Contractual Correspondence Archiving - File index and archive all contractual letters emails site instructions and meeting minutes systematically nbsp


• Document Distribution - Ensure prompt distribution of approved consultant documents to project management site engineers QA QC and subcontractors nbsp


• Quality Audit Compliance - Maintain document control archives in full compliance with ISO 9001 quality audit standards nbsp


• Project Handover Archiving - Coordinate final archiving of project records O M manuals as-built drawings and warranty certificates at project completion nbsp

Essential Qualifications:

Bachelor’s Degree or Diploma; 5+ years experience in construction document control. Preferred Qualifications: Certified EDMS Administrator (Aconex, Procore); advanced MS Office skills. Professional Licences / Certifications: None mandatory. Required UAE / GCC Construction Experience: 5–8 years in UAE construction document control handling large-scale residential, high-rise, or commercial projects.