Document Controller – Contracts Experience

China Railway 18th Bureau Group LLC; Dubai; On-site; AED 78,000 - 123,000; Full time

Job summary

China Railway 18th Bureau Group LLC is urgently seeking an experienced Document Controller to join its Dubai team for a major construction project. The role focuses on maintaining comprehensive project documentation, managing contract-related records, and supporting contract administration throughout the project lifecycle.

The ideal candidate has at least 4 years of UAE/Gulf experience in document control, hands-on Aconex proficiency, and strong skills in MS Office.

Qualifications

• 4+ years UAE/Gulf experience in document control.
• Experience on large construction projects.
• Hands-on experience with Aconex mandatory.
• Strong knowledge of contract documentation and project records management.
• Proficiency in Microsoft Office applications.
• Immediate joiners preferred.

Responsibilities

• Maintain and organize project documentation for construction and contract activities.
• Manage contract-related records, including RFIs, variations, interim payments, EOT, and claims documentation.
• Control document workflows using Aconex.
• Ensure all project documents are accurately recorded, tracked, and distributed.
• Coordinate with project teams to maintain document compliance and timely submissions.

Skills

Document control

Contract documentation

Communication

Organization

Education

Engineering degree

Business Administration degree

Document Management degree

Tools

Aconex

MS Office

Job description

China Railway 18th Bureau Group LLC is urgently seeking an experienced Document Controller to join its team in Dubai for a major construction project. This opportunity is ideal for professionals with a strong background in document control within large-scale construction environments and hands-on experience managing contract-related documentation. The successful candidate will play a key role in maintaining project documentation, ensuring records are accurate and up to date, and supporting contract administration throughout the project lifecycle. Immediate joiners will be given preference.

Key Responsibilities

• Maintain and organize project documentation for construction and contract activities.
• Manage contract-related records, including RFIs, variations, interim payments, EOT, and claims documentation.
• Control document workflows using the Aconex document management system.
• Ensure all project documents are accurately recorded, tracked, and distributed.
• Coordinate with project teams to maintain document compliance and timely submissions.

Requirements

• Minimum 4 years of UAE/Gulf experience in document control.
• Previous experience working on large construction projects.
• Hands-on experience with Aconex is mandatory.
• Strong understanding of contract documentation and project records management.
• Proficiency in Microsoft Office applications.
• Excellent organizational, communication, and document management skills.
• Immediate joiners are preferred.
• Strong knowledge of:
• Aconex Document Management System.
• Contract documentation, RFIs, variations, EOT, and claims.
• Microsoft Office and construction document control procedures. Bachelor's Degree or Diploma in Engineering, Business Administration, Document Management, or a related field