Document Controller - Project Records

Parsons; Dubai; On-site; AED 120,000 - 160,000; Full time

Benefits offered by this job

Exposure to Aconex-based documentation

Opportunity to work on high-value projects

Participation in international infrastructure environment

Job summary

Parsons in Dubai is seeking a Document Controller to manage project records and control document flow within Civil Engineering projects. The role requires a detail-oriented professional with at least 5 years of experience, particularly in document control and proficiency in Aconex.

The successful candidate will oversee efficient processing of project communications and documentation while ensuring compliance with company guidelines and client requirements. This position offers a significant opportunity to work on high-value projects within Dubai's infrastructure sector.

Qualifications

• Minimum 5 years of related work experience in construction, engineering, infrastructure, or project documentation environments.
• At least 3 years of direct document control experience is required.
• Strong proficiency in Aconex is required.

Responsibilities

• Plan, organize, and implement document control systems for processing project communications and records.
• Administer document management activities using Aconex and other Electronic Document Management Systems.
• Check document submissions for completeness and accuracy.

Skills

Document control

Aconex

Electronic Document Management Systems

MS Office

Education

Graduate qualification

Job description

Document Controller - Project Records in Dubai, United Arab Emirates is a Civil Engineering opportunity for an organized documentation professional who can manage project records, control document flow, administer Aconex, and support engineering and construction teams with accurate document processing. This role is suited for a detail-focused candidate with strong experience in Electronic Document Management Systems, construction documentation, transmittals, logs, records management, and project communication control.

Location: Dubai, United Arab Emirates

Industry: Civil Engineering

Function: Filing-Records Management

Job Type: Full-time

Minimum 5 years of related experience, including at least 3 years in document control.

Key Responsibilities

• Plan, organize, and implement document control systems for efficient processing of project communications, design documents, construction documents, and internal or external records.
• Coordinate the flow of documents between project operations, engineering disciplines, construction teams, consultants, contractors, and department groups.
• Administer document management activities using Aconex and other Electronic Document Management Systems as required by the project.
• Implement document and data management solutions with a focus on document control, records management, tracking, retrieval, and distribution.
• Process different document types through all procedural steps according to defined project procedures, company guidelines, and client requirements.
• Receive, register, track, monitor, and update documents using standard document management programs and project control systems.
• Maintain document databases, registers, logs, transmittals, distribution records, review status reports, and other control reports as required.
• Assist project users in capturing, locating, retrieving, and managing electronic information accurately and efficiently.
• Maintain an established data distribution system and document schedule based on client, project, and department requirements.
• Check document submissions for completeness, proper coding, version control, metadata accuracy, and correct routing.
• Verify document retention requirements and arrange cataloging, packing, long-term storage, archiving, or disposal of appropriate documents during closeout.
• Delegate and direct daily work activities of the project document control team when assigned.
• Support deadline-driven project operations by ensuring documents are issued, received, updated, and closed within required timelines.
• Coordinate with project managers, engineers, construction teams, consultants, contractors, and management to resolve document control issues.
• Maintain controlled records of correspondence, drawings, specifications, reports, approvals, comments, responses, and closeout documentation.
• Follow corporate procedures related to document management, electronic filing, records retention, and project information control.
• Prepare reports and updates related to document status, overdue actions, review cycles, submissions, and distribution.
• Work as a reliable team player with strong attention to accuracy, confidentiality, and project deadlines.
• Perform other document control and project administration duties associated with the position as required.

Ideal Profile

• Graduate qualification is required.
• Minimum 5 years of related work experience in construction, engineering, infrastructure, or project documentation environments.
• At least 3 years of direct document control experience is required.
• Strong proficiency in Aconex is required.
• Proficiency in MS Office, including Microsoft Word, PowerPoint, and Excel.
• Working knowledge of Electronic Document Management Systems and document control procedures.
• Strong understanding of document control work processes, records management, transmittals, registers, filing structures, and project data distribution.
• Knowledge of corporate procedures related to document management and project records control.
• Ability to coordinate document flow across engineering disciplines, construction teams, operations groups, contractors, consultants, and management.
• Good written and oral communication skills in English.
• Strong organizational and interpersonal skills.
• Demonstrated ability to interact effectively with project personnel, senior team members, and management.
• Able to work under deadlines while maintaining accuracy, document traceability, and professional communication.
• Comfortable supporting users with electronic records, document searches, data capture, and system-based document workflows.

Skills Set

• Document control
• Project records management
• Aconex
• Electronic Document Management Systems
• MS Office
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Document registers
• Transmittals
• Document logs
• Data distribution
• Records retention
• Document cataloging
• Document archiving
• Closeout documentation
• Engineering documents
• Construction documents
• Design documents
• Internal communications
• External communications
• Database maintenance
• Filing systems
• Document tracking
• Version control
• Metadata accuracy
• User support
• Project documentation
• Construction documentation
• Engineering consultancy
• Dubai infrastructure projects

Benefits

This role offers a strong opportunity for a document control professional to work within Dubai's Civil Engineering sector and support high-value engineering and construction projects. The position provides exposure to Aconex-based documentation, project records governance, multidisciplinary coordination, closeout records, and structured document management within an international infrastructure environment.