Document Controller - Construction Supervision and Consultancy

Azizi Development UAE; Dubai; On-site; AED 60,000 - 120,000; Full time

Job summary

Azizi Developments in Dubai, United Arab Emirates, seeks an experienced Document Controller to join its construction supervision team. The role focuses on managing project documentation, technical submissions, correspondence and approval records for building construction and infrastructure projects onsite.

You will oversee document registration, distribution, tracking and revision control, ensuring accurate information exchange between contractors, consultants and internal teams.

Qualifications

• Minimum 8 years of document control experience, including 3 years in a consultancy firm.
• Experience with EDMS such as Aconex and strong workflows for technical submissions.
• Familiarity with construction documentation, revision control and project handover.

Responsibilities

• Register, track and distribute project documentation across stakeholders.
• Manage technical submissions, RFIs, shop drawings and approval workflows.
• Maintain revision control and ensure only latest documents circulate.
• Prepare document transmittals and project correspondence.
• Support project reporting, audits and handover documentation.
• Coordinate with contractors, consultants and internal project teams.

Skills

Attention to detail

Organizational skills

Documentation control

Communication

Coordination

Education

Bachelor's degree or Diploma in any discipline

Engineering or Business Administration preferred

Tools

Aconex

EDMS

Job description

Document Controller - Construction Supervision and Consultancy Job Snapshot - Role: Document Controller - Location: Dubai, United Arab Emirates - Industry: Construction - Function: Filing-Records Management - Experience: Minimum 8 years, including at least 3 years in a consultancy firm - Job Type: Full Time - Work Arrangement: On-site

Position Overview Azizi Developments is seeking an experienced Document Controller to join its construction supervision team in Dubai, United Arab Emirates. The position focuses on managing project documentation, technical submissions, correspondence and approval records for building construction and infrastructure projects. The successful candidate will oversee document registration, distribution, tracking and revision control, ensuring accurate and timely information exchange between contractors, consultants, internal project teams and management. This role requires at least 8 years of document control experience, including a minimum of 3 years within a consultancy firm. Candidates must have practical experience using Electronic Document Management Systems (EDMS), such as Aconex, and a strong understanding of construction documentation and technical approval workflows. The position is suitable for an organized and detail-oriented professional who can manage complex document control requirements, monitor outstanding submissions and maintain reliable project records throughout construction and handover.

Job Details - Country: United Arab Emirates - City: Dubai - Industry: Construction - Function: Filing-Records Management - Salary: Not disclosed - Gender: No Preference - Candidate Nationality: Not specified - Job Type: Full Time - Work Arrangement: On-site

Job Purpose

Manage and control project documentation within the construction supervision function, ensuring accurate registration, timely distribution, effective tracking and proper revision management. Coordinate technical submissions and approval workflows between contractors, consultants and internal project teams while maintaining compliance with company procedures, project requirements and quality standards. Support project reporting, audits and final handover through accurate document management, secure archiving and efficient retrieval of project records.

Key Responsibilities

• Project Document Control - Receive, register, distribute and track incoming and outgoing project documentation.
• Manage construction drawings, technical documents, correspondence and project reports.
• Ensure documents are accurately recorded and distributed to relevant stakeholders.
• Maintain organized project documentation throughout the construction lifecycle.
• Coordinate document circulation between contractors, consultants and internal project teams.
• Monitor document status and follow up on outstanding actions.
• Ensure project records remain accurate, accessible and properly maintained.
• Technical Submissions and Approval Management - Manage the submission and review process for contractor shop drawings.
• Track material submittals and associated consultant responses.
• Coordinate method statement submissions and approvals.
• Register and monitor Requests for Information (RFIs).
• Maintain records of Non-Conformance Reports (NCRs).
• Manage documentation relating to site instructions.
• Track technical submissions through the review and approval cycle.
• Follow up on pending approvals and overdue consultant responses.
• Maintain accurate records of submission status and review outcomes.
• Document Transmittals and Correspondence - Prepare and issue document transmittals.
• Maintain records of incoming and outgoing project correspondence.
• Track consultant responses and document review timelines.
• Manage official project letters and contractual correspondence.
• Register and distribute meeting minutes to relevant stakeholders.
• Ensure correspondence is properly classified and filed.
• Maintain traceable records of document exchanges between project participants.
• Drawing and Revision Control - Maintain accurate revision records for project drawings and technical documentation.
• Ensure only the latest approved document versions are circulated for use.
• Track revised and superseded documents.
• Update document registers following drawing revisions and approvals.
• Maintain consistency between electronic and physical document records.
• Coordinate the distribution of updated documentation to relevant project personnel.
• Support effective control of construction drawings throughout project execution.
• Electronic Document Management - Maintain and update project documentation using Aconex or a similar Electronic Document Management System.
• Register and organize documents within the approved EDMS platform.
• Track document submissions, responses and approval status electronically.
• Maintain accurate electronic filing structures and document records.
• Ensure document revisions and correspondence are properly recorded.
• Support efficient retrieval of project information through the document management system.
• Maintain consistency between electronic records and physical documentation.
• Document Registers and Reporting - Prepare and maintain document status logs.
• Update technical submittal registers and tracking records.
• Monitor pending submissions and overdue responses.
• Prepare periodic document control reports for project teams and management.
• Provide accurate information on document review and approval progress.
• Identify outstanding documentation requiring contractor or consultant follow-up.
• Maintain reliable document control records to support project monitoring and reporting.
• Contractor and Consultant Coordination - Follow up with contractors regarding outstanding technical submissions.
• Coordinate with consultants to monitor document review timelines.
• Communicate pending approval requirements to relevant stakeholders.
• Liaise with internal project teams regarding documentation and correspondence.
• Support timely resolution of outstanding document control actions.
• Maintain effective communication between parties involved in project documentation workflows.
• Assist the supervision team in maintaining organized and timely information exchange.
• Documentation Compliance and Quality - Ensure project documentation follows company procedures and requirements.
• Maintain compliance with approved document control processes.
• Apply appropriate document classification, filing and revision control practices.
• Ensure documentation is maintained in accordance with project quality standards.
• Identify documentation discrepancies requiring correction.
• Maintain accurate records to support project audits and compliance reviews.
• Support consistent application of document management procedures.
• Project Audits and Close-Out - Support project audits by organizing and providing required documentation.
• Assist with the collection and management of project close-out records.
• Maintain and organize as-built drawings.
• Coordinate documentation relating to Operation and Maintenance (O&M) manuals.
• Support the preparation and organization of project handover documents.
• Monitor outstanding close-out documentation requirements.
• Ensure relevant project records are available for final review and handover.
• Project Records and Archiving - Maintain an organized physical filing system for project documentation.
• Ensure project records are securely archived.
• Organize electronic and hard-copy documentation for efficient retrieval.
• Maintain accurate records of project correspondence, drawings and technical submissions.
• Support long-term accessibility of archived project information.
• Follow applicable company procedures for document storage and record management.

Qualifications and Experience

Education

• Bachelor 's degree or Diploma in any discipline.
• Qualifications in Engineering or Business Administration are preferred.

Professional Experience

• Minimum 8 years of experience working as a Document Controller.
• At least 3 years of experience within a consultancy firm is mandatory.
• Experience handling documentation for building construction or infrastructure projects.
• Practical experience managing construction technical submissions and document approval workflows.
• Hands-on experience using Aconex or a similar Electronic Document Management System.
• Strong understanding of construction document control procedures and revision management.

Technical Knowledge and Skills

Construction Documentation

• Construction drawings and technical documentation.
• Shop drawing submission and approval procedures.
• Material submittals and method statements.
• Requests for Information (RFIs).
• Non-Conformance Reports (NCRs).
• Site instructions and technical correspondence.
• Construction document review and approval workflows.
• Document transmittals and consultant response tracking.

Document Management Systems

• Aconex or similar EDMS platforms.
• Electronic document registration and distribution.
• Document indexing, filing and retrieval.
• Drawing and document revision control.
• Technical submittal tracking.
• Electronic and physical records management.
• Secure document archiving.

Reporting and Administration

• Document status logs and submittal registers.
• Periodic document control reporting.
• Contractor and consultant follow-up.
• Contractual correspondence and meeting minutes.
• Project audit documentation.
• As-built drawings and O&M manuals.
• Construction project close-out and handover records.

Computer Skills

• Advanced Microsoft Office proficiency.
• Advanced Microsoft Excel skills.
• Advanced Microsoft Outlook skills.
• Practical experience with electronic document management platforms.
• Ability to maintain accurate digital document registers and trackers.

Professional Competencies

• Excellent organizational and document management skills.
• Strong attention to detail and accuracy.
• Effective communication and coordination abilities.
• Ability to manage multiple technical submissions and approval workflows.
• Strong follow-up skills for pending documentation and consultant responses.
• Ability to maintain accurate revision records and document registers.
• Effective time management and task prioritization.
• Ability to work with contractors, consultants and multidisciplinary project teams.
• Commitment to document confidentiality, accuracy and secure recordkeeping.
• Ability to support project reporting, audits and handover requirements.

Additional Candidate Requirements

• Candidates must currently be based in the United Arab Emirates.
• Applicants must be available to attend a face-to-face interview.
• A minimum of 3 years of consultancy firm experience is required.
• Relevant experience in building construction or infrastructure project documentation is required.

About Azizi Developments

Azizi Developments is a Dubai-based private real estate developer with a portfolio of residential and commercial developments across the emirate. The company emphasizes construction quality, customer focus, transparency, integrity and value creation through a construction-driven approach. Its construction supervision teams coordinate with consultants, contractors and engineering professionals to support project execution, technical compliance and development quality. This Document Controller position supports the supervision function by ensuring reliable project documentation, effective technical submission management and accurate records throughout construction and final handover.