Document Controller - Infra

Azizi Developments; Dubai; On-site; AED 120,000 - 180,000; Full time

Job summary

Azizi Developments, a Dubai-based developer, seeks a seasoned Document Controller to manage and control all project-related documents, drawings and records across diverse residential and commercial projects. The role requires strong document management skills, attention to detail and advanced Excel proficiency, with UAE construction experience preferred.

You will coordinate with project teams, maintain registers and logs, and ensure timely distribution and access to latest approved documents.

Qualifications

• Bachelor's Degree or Diploma in Business Administration, Information Management or related discipline.
• Minimum 5 years of total experience in Document Control.
• Minimum 3 years of UAE experience in construction/infrastructure.
• Strong proficiency in MS Excel (VLOOKUP, HLOOKUP, Pivot Tables).
• Good knowledge of document management systems and project document control procedures.
• Experience handling technical documents, engineering drawings, transmittals and project correspondence.
• Strong understanding of document revision control, tracking and approval workflows.
• Excellent organisational, coordination and communication skills.

Responsibilities

• Manage, maintain and control all project-related documents, drawings, correspondence and records.
• Ensure proper registration, classification, filing, tracking and distribution of incoming and outgoing documents.
• Maintain document registers, drawing registers, transmittals and correspondence logs.
• Coordinate with Project Managers, Engineers, Consultants, Subcontractors and other stakeholders regarding submissions and approvals.
• Monitor document review and approval workflows and follow up on pending submissions.
• Ensure latest approved drawings and documents are available to relevant project teams.
• Maintain electronic and hard-copy document filing systems in an organized manner.
• Prepare and maintain document control reports and status updates using MS Excel.

Skills

MS Excel

Document management

Attention to detail

Communication skills

Education

Bachelor's Degree or Diploma in Business Administration/Information Management

Tools

Document management systems

Job description

We are Azizi Developments, a leading Dubai-based developer and a passionate team driven by the goal of crafting exceptional homes and destinations for people living in the UAE. Our portfolio spans Dubai's prime residential, hospitality, and commercial developments, reflecting our commitment to transparency, customer centricity, quality, integrity, and value creation through a construction-driven approach.

With some of our exciting launches such as Burj Azizi (the second tallest tower in the world), Monaco Mansions and Azizi Venice – Dubai's new luxurious Venetian-inspired waterfront community, we are rapidly expanding our project teams and seeking talented professionals to join us.

As a Document Controller, you will be responsible for managing, maintaining and controlling all project-related documentation to ensure accuracy, proper document distribution, traceability and compliance with project requirements. The ideal candidate must have prior experience in construction/infrastructure projects, strong document management skills and advanced MS Excel proficiency, including VLOOKUP, HLOOKUP and Pivot Tables.

Responsibilities

• Manage, maintain and control all project-related documents, drawings, correspondence and records.
• Ensure proper registration, classification, filing, tracking and distribution of incoming and outgoing documents.
• Maintain document registers, drawing registers, transmittals and correspondence logs.
• Coordinate with Project Managers, Engineers, Consultants, Subcontractors and other stakeholders regarding document submissions and approvals.
• Monitor document review and approval workflows and follow up on pending submissions.
• Ensure the latest approved drawings and documents are available to relevant project teams.
• Maintain electronic and hard-copy document filing systems in an organised and accessible manner.
• Prepare and maintain document control reports, trackers and status updates using MS Excel.
• Utilise advanced MS Excel functions, including VLOOKUP, HLOOKUP, Pivot Tables, sorting, filtering and data analysis, for document tracking and reporting.
• Monitor document revisions and ensure obsolete or superseded documents are properly controlled.
• Ensure all project documentation is maintained in accordance with company procedures and project requirements.
• Assist in preparing reports for management and project teams whenever required.
• Ensure confidentiality, accuracy and timely retrieval of project documents.
• Support project teams during audits, inspections and project handover by maintaining complete documentation records.

Requirements

• Bachelor's Degree or Diploma in Business Administration, Information Management or a related discipline.
• Minimum 5 years of total experience in Document Control.
• Minimum 3 years of UAE experience in the construction/infrastructure industry.
• Strong proficiency in MS Excel, particularly VLOOKUP, HLOOKUP and Pivot Tables.
• Good knowledge of document management systems and project document control procedures.
• Experience handling technical documents, engineering drawings, transmittals and project correspondence.
• Strong understanding of document revision control, tracking and approval workflows.
• Excellent organisational, coordination and communication skills.
• Ability to manage multiple priorities and meet project deadlines.
• Candidates with infrastructure or civil construction project experience will be preferred.
• Candidates available for immediate joining will be preferred.