Document Controller

Azizi Developments; Dubai; On-site; AED 150,000 - 190,000; Full time

Job summary

Azizi Developments, a leading Dubai-based developer, is seeking an experienced Document Controller to manage project documents, submittals and correspondence across construction programs in the UAE. The role requires 8+ years of relevant experience, with at least 3 years in a consultant firm, and proficiency with EDMS such as Aconex.

You will maintain revision-controlled records, track submittal timelines, and support audits and project close-out. Face-to-face interview in the UAE is expected.

Qualifications

• Bachelor’s degree or diploma in any discipline (Engineering or Business Administration preferred).
• 8+ years of experience as a Document Controller, with at least 3 years in a Consultant firm.
• Experience in Building Construction / Infrastructure projects.
• Solid knowledge of construction documentation, submittal workflows and revision control.
• Hands-on experience with EDMS platforms such as Aconex or similar.
• Advanced MS Office skills, especially Excel and Outlook.
• Must be based in the UAE and available for a face-to-face interview.

Responsibilities

• Receive, register, distribute and track all project documents, drawings, correspondence and reports.
• Manage submittals such as shop drawings, material submittals, method statements, RFIs, NCRs and site instructions through the review and approval cycle.
• Prepare and issue transmittals, and track consultant responses and review timelines.
• Maintain document revision control and make sure only the latest approved versions are in circulation.
• Maintain and update the document management system (Aconex or similar) and the physical filing system.
• Prepare document status logs, submittal registers and periodic reports for the project team and management.
• Follow up with contractors and internal teams on pending submittals, overdue responses and outstanding actions.
• Manage incoming and outgoing letters, meeting minutes and contractual correspondence.
• Make sure documentation follows company procedures, project requirements and quality standards.
• Support audits and project close-out, including as-built drawings, O&M manuals and handover documents.
• Archive project records securely and keep them easy to retrieve.

Skills

Document control

MS Office

Submittal workflows

Education

Bachelor’s degree or diploma in any discipline (Engineering or Business Administration preferred)

Tools

Aconex or similar EDMS

Job description

We are Azizi, a leading Dubai-based developer and a passionate team of people driven by the goal of crafting beautiful homes for people living in the UAE. Our portfolio spans across Dubai’s prime residential and commercial destinations, showcasing our commitment to transparency, customer centricity, quality, integrity and adding value through a construction-driven approach.

At Azizi Developments, we are not merely constructing properties, we are crafting inspiring communities. As one of Dubai’s leading private developers, our passion lies in delivering beautiful, high-quality homes in the city’s most prestigious locations. Our success is rooted in a construction-driven approach and our core values: transparency, customer centricity, quality, integrity, and value creation. Join our dynamic Supervision team and play a pivotal role in bringing visionary designs to life. From blueprint to final build, you will engage in every stage of the development journey, transforming ambition into architecture and concepts into reality.

Responsibilities:

• Receive, register, distribute and track all project documents, drawings, correspondence and reports.
• Manage submittals such as shop drawings, material submittals, method statements, RFIs, NCRs and site instructions through the review and approval cycle.
• Prepare and issue transmittals, and track consultant responses and review timelines.
• Maintain document revision control and make sure only the latest approved versions are in circulation.
• Maintain and update the document management system (Aconex or similar) and the physical filing system.
• Prepare document status logs, submittal registers and periodic reports for the project team and management.
• Follow up with contractors and internal teams on pending submittals, overdue responses and outstanding actions.
• Manage incoming and outgoing letters, meeting minutes and contractual correspondence.
• Make sure documentation follows company procedures, project requirements and quality standards.
• Support audits and project close-out, including as-built drawings, O&M manuals and handover documents.
• Archive project records securely and keep them easy to retrieve.

Requirements:

• Bachelor’s degree or diploma in any discipline (Engineering or Business Administration preferred).
• 8+ years of experience as a Document Controller, with at least 3 years in a Consultant firm.
• Experience in Building Construction / Infrastructure projects.
• Solid knowledge of construction documentation, submittal workflows and revision control.
• Hands-on experience with EDMS platforms such as Aconex or similar.
• Advanced MS Office skills, especially Excel and Outlook.
• Must be based in the UAE and available for a face-to-face interview.