Document Controller - Construction Projects

Azizi Development UAE; Dubai; On-site; AED 60,000 - 90,000; Full time

Job summary

Azizi Developments in Dubai, United Arab Emirates, is seeking an experienced Document Controller to support construction project documentation and records management. You will manage project drawings, technical submissions, correspondence, contracts and construction records, ensuring accurate filing, version control and timely distribution among project teams and stakeholders.

The role requires 4-7 years of construction document control experience, knowledge of document management procedures,

Qualifications

• Minimum 4-7 years of experience as a Document Controller in the construction industry.
• Strong knowledge of construction documentation procedures and document control.
• Experience maintaining drawing Registers and document Registers.

Responsibilities

• Manage and maintain project documentation, including engineering drawings, technical documents, correspondence, reports, contracts and project records.
• Receive, register and organize incoming and outgoing project documents.
• Ensure documents are properly classified, numbered, indexed and filed.
• Maintain accurate and accessible documentation throughout the project lifecycle.
• Coordinate document distribution to relevant project teams and stakeholders.
• Maintain project document registers and drawing registers.
• Prepare and update document transmittals and submission logs.
• Track incoming and outgoing technical submissions.

Skills

Organizational skills

Document management

Attention to detail

Education

Bachelor's degree or Diploma in a relevant discipline

Job description

Document Controller - Construction Projects Job Snapshot - Role: Document Controller - Location: Dubai, United Arab Emirates - Industry: Construction - Function: Filing-Records Management - Experience: 4-7 years in construction document control - Job Type: Full Time - Work Arrangement: On-site

Azizi Developments is seeking an experienced Document Controller to support construction project documentation and records management in Dubai, United Arab Emirates. The successful candidate will manage project drawings, technical submissions, correspondence, contracts and construction records, ensuring accurate registration, filing, version control and timely distribution of information among project teams, consultants, contractors and other stakeholders. This position requires previous document control experience within a construction company, main contractor, building contractor or real estate development environment. The role involves maintaining document registers, coordinating technical approvals, tracking submissions and ensuring that project teams have access to the latest approved documentation. The ideal candidate will have strong knowledge of construction documentation procedures, excellent organizational skills and the ability to maintain accurate records throughout the project lifecycle, including final handover.

Job Details

• Country: United Arab Emirates


• City: Dubai


• Industry: Construction


• Function: Filing-Records Management


• Salary: Not disclosed


• Gender: No Preference


• Candidate Nationality: Not specified


• Job Type: Full Time


• Work Arrangement: On-site

Job Purpose

Manage, maintain and control construction project documentation to ensure accurate recordkeeping, effective document tracking, proper filing and timely information distribution. Support project execution by coordinating document submissions, technical reviews and approvals while maintaining reliable electronic and hard-copy records. Ensure document control activities comply with company procedures, project requirements and applicable documentation standards.

Key Responsibilities

• Manage and maintain project documentation, including engineering drawings, technical documents, correspondence, reports, contracts and project records.


• Receive, register and organize incoming and outgoing project documents.


• Ensure documents are properly classified, numbered, indexed and filed.


• Maintain accurate and accessible documentation throughout the project lifecycle.


• Coordinate document distribution to relevant project teams and stakeholders.


• Ensure project records are maintained in accordance with established document control procedures.


• Support efficient retrieval of technical and administrative project information.


• Maintain project document registers and drawing registers.


• Prepare and update document transmittals and submission logs.


• Track incoming and outgoing technical submissions.


• Record document revisions, approval status and distribution details.


• Monitor outstanding document submissions and approval requirements.


• Follow up with relevant stakeholders to support timely document processing.


• Maintain accurate document control trackers and status records.


• Maintain updated records of construction drawings and technical documentation.


• Ensure proper revision control for drawings and related project documents.


• Track approved, rejected, revised and superseded drawings.


• Verify that the latest approved drawings are available to relevant project personnel.


• Prevent unintended use of outdated or superseded documentation through effective document control.


• Coordinate the distribution of revised drawings to appropriate departments.


• Maintain organized drawing registers for project reference and tracking.


• Coordinate the submission, review and approval of technical documents.


• Manage document control activities for shop drawings and material submittals.


• Track method statements and related technical submissions.


• Coordinate documentation associated with inspection requests.


• Monitor submission and approval status against project requirements.


• Follow up with consultants, engineers and relevant stakeholders regarding outstanding approvals.


• Maintain records of submission comments, revisions and final approval status.


• Support timely circulation of approved technical documentation.


• Manage and maintain project-related technical correspondence.


• Register and track Requests for Information (RFIs).


• Maintain records of Non-Conformance Reports (NCRs).


• Coordinate documentation for Material Inspection Requests (MIRs).


• Maintain records of Work Inspection Requests (WIRs) and Inspection Requests (IRs).


• Track document submissions and responses from relevant parties.


• Ensure construction correspondence and quality-related records are properly filed.


• Support accurate retrieval of technical and inspection documentation when required.


• Coordinate document control activities with Project Engineers and Site Engineers.


• Liaise with Quality Assurance and Quality Control (QA/QC) teams regarding technical and inspection documentation.


• Communicate with consultants regarding document reviews and approvals.


• Coordinate document submissions with subcontractors and other project stakeholders.


• Distribute relevant project information to authorized personnel.


• Follow up on pending documentation to minimize administrative delays.


• Support effective communication and information flow between project participants.


• Maintain organized electronic document filing systems.


• Manage hard-copy project documentation and physical records.


• Ensure documents are stored using appropriate classification and indexing procedures.


• Maintain consistent document numbering and version control.


• Support efficient retrieval of project records and technical information.


• Ensure electronic and physical documentation remains accurate and up to date.


• Follow company document control procedures for filing and record maintenance.


• Prepare regular document status reports.


• Maintain and update document control trackers.


• Monitor pending technical submissions and approvals.


• Identify outstanding documentation requiring stakeholder follow-up.


• Provide accurate information on drawing revisions and approval status.


• Maintain reliable records of document distribution and submission progress.


• Support project management through timely documentation updates.


• Maintain project handover documentation throughout the close-out process.


• Organize and track as-built drawings.


• Coordinate documentation for operation and maintenance manuals.


• Maintain relevant warranty records.


• Compile and organize other required project close-out documents.


• Verify that handover documentation is properly recorded and accessible.


• Coordinate with relevant project teams to support completion of documentation requirements.


• Ensure document management activities comply with company policies.


• Follow approved project document control procedures.


• Maintain consistency in document numbering, classification and filing.


• Apply established requirements for document registration and distribution.


• Support accurate version control and document traceability.


• Maintain organized records in accordance with project documentation standards.


• Identify documentation issues requiring correction or follow-up.

Qualifications and Experience

Education

• Bachelor 's degree or Diploma in a relevant discipline.

Professional Experience

• Minimum 4-7 years of experience as a Document Controller in the construction industry.


• Previous experience working with a main contractor, building contractor, construction company or real estate developer is required.


• Experience managing documentation for building construction, residential or commercial projects.


• Infrastructure project documentation experience is preferred.


• UAE construction industry experience is highly preferred.

Technical Knowledge and Skills

Construction Document Control

• Strong knowledge of construction documentation and document control procedures.


• Experience maintaining project drawing registers and document registers.


• Understanding of document numbering, classification and indexing.


• Knowledge of document revision and version control.


• Experience preparing and managing document transmittals.


• Ability to track technical submissions and approval status.


• Familiarity with construction project documentation workflows.

Technical Documentation

• Shop drawings and technical submissions.


• Material submittals and method statements.


• Requests for Information (RFIs).


• Non-Conformance Reports (NCRs).


• Material Inspection Requests (MIRs).


• Work Inspection Requests (WIRs) and Inspection Requests (IRs).


• Construction drawings and revision records.


• Project correspondence, contracts and technical reports.

Records and Reporting

• Electronic and hard-copy document management.


• Document filing, classification and retrieval.


• Submission logs and document control trackers.


• Document status reporting.


• Project handover and close-out documentation.


• As-built drawings and operation and maintenance manuals.


• Warranty documentation and project records.

Professional Competencies

• Strong organizational and document management skills.


• Excellent attention to detail and accuracy.


• Ability to manage multiple document submissions and approval requirements.


• Effective communication with engineers, consultants and contractors.


• Ability to maintain structured and accessible project records.


• Strong follow-up and coordination capabilities.


• Ability to prioritize documentation tasks according to project requirements.


• Commitment to accurate version control and recordkeeping.


• Ability to work effectively with multidisciplinary construction teams.


• Professional approach to handling technical and contractual documentation.

About Azizi Developments

Azizi Developments is a Dubai-based private real estate developer with residential and commercial development projects across the United Arab Emirates. The company 's construction and development activities involve coordination between project management teams, engineering disciplines, consultants, contractors and specialist service providers. The Document Controller will support these operations by maintaining accurate construction documentation, coordinating technical submissions and approvals, and ensuring reliable project records throughout construction and handover.