Document Controller - Construction and Infrastructure Projects

Azizi Development UAE; Sharjah; On-site; AED 100,000 - 145,000; Full time

Job summary

Azizi Developments is seeking a seasoned Document Controller for construction and infrastructure projects in Sharjah. You will manage project documentation, drawings, and correspondence, ensuring registers, revisions, and approvals are accurate and accessible on site.

The role requires minimum five years in document control with at least three years in UAE infrastructure, plus advanced Excel skills and strong coordination with engineers, PMs, and contractors.

Qualifications

• Minimum five years of overall document control experience.
• At least three years in UAE construction or infrastructure projects.
• Experience handling engineering drawings and project correspondence.
• Proficient in document registers, revision records, and approvals tracking.
• Strong Excel reporting and data management skills.

Responsibilities

• Manage project documents, drawings, correspondence, and records.
• Register, classify, file, track, and distribute documents.
• Maintain document registers and transmittals.
• Ensure documents organized per procedures.
• Maintain electronic and hard-copy filing systems.
• Protect confidentiality and integrity of project records.
• Coordinate document submissions and approvals with stakeholders.
• Prepare Excel reports and trackers.
• Assist with project handover and audits.

Skills

Document control processes

Coordination skills

Communication

Education

Bachelor's Degree or Diploma in Business Administration / Information Management

Tools

Microsoft Excel

Document management systems

Job description

Document Controller - Construction and Infrastructure Projects Job Snapshot

Role: Document Controller - Location: Sharjah, United Arab Emirates - Industry: Construction - Function: Document Control - Experience: Minimum 5 years in document control, including 3 years in UAE construction or infrastructure projects - Job Type: Full Time - Work Arrangement: On-site

Job Details

Country: United Arab Emirates - City: Sharjah - Industry: Construction - Function: Document Control - Salary: Not disclosed - Gender: No Preference - Candidate Nationality: Not specified - Job Type: Full Time - Work Arrangement: On-site

Key Responsibilities

Project Documentation Management

• Manage, maintain, and control project-related documents, technical drawings, correspondence, and records.
• Register, classify, file, track, and distribute incoming and outgoing project documentation.
• Maintain accurate document registers, drawing registers, transmittals, and correspondence logs.
• Ensure project documentation is properly organised, accessible, and maintained according to company procedures.
• Maintain electronic and hard-copy filing systems for efficient document storage and retrieval.
• Protect the confidentiality, accuracy, and integrity of project records.

Document Tracking and Revision Control

• Monitor document submissions, review processes, and approval workflows.
• Track pending document approvals and coordinate follow-up actions with relevant stakeholders.
• Ensure the latest approved drawings and technical documents are available to project teams.
• Maintain accurate revision histories and document status information.
• Identify and control obsolete or superseded documents to prevent unintended use.
• Ensure document revisions, distributions, and approvals remain traceable throughout the project lifecycle.

Project Coordination and Communication

• Coordinate document submissions and approvals with Project Managers, Engineers, Consultants, Subcontractors, and other project stakeholders.
• Communicate document status updates and outstanding submission requirements to relevant teams.
• Support the timely exchange of technical documentation between internal departments and external parties.
• Follow up on outstanding documents and approvals to support project schedules.
• Maintain effective communication with project personnel regarding documentation requirements and deadlines.

Microsoft Excel Reporting and Data Management

• Prepare and maintain document control reports, trackers, registers, and status updates using Microsoft Excel.
• Apply advanced Excel functions, including VLOOKUP, HLOOKUP, and Pivot Tables, to manage and analyse document control information.
• Use sorting, filtering, and data analysis functions to monitor documentation progress.
• Maintain accurate tracking information for document submissions, approvals, revisions, and outstanding actions.
• Prepare documentation reports and summaries for project teams and management as required.

Compliance, Audits and Project Handover

• Ensure project documents comply with company document control procedures and project requirements.
• Maintain complete and accurate documentation records for audits and inspections.
• Support project teams during documentation reviews and compliance checks.
• Assist with project handover activities by ensuring required records and documentation are complete and accessible.
• Maintain document traceability and support timely retrieval of records when requested.

Educational Qualifications

Bachelor 's Degree or Diploma in Business Administration, Information Management, or a related discipline.

Professional Experience

• Minimum five years of overall experience in document control.
• At least three years of document control experience within the UAE construction or infrastructure industry.
• Previous experience managing documentation for construction or infrastructure projects.
• Practical experience handling engineering drawings, technical documents, transmittals, and project correspondence.
• Experience maintaining document registers, revision records, and approval tracking systems.
• Candidates with infrastructure or civil construction project experience will be preferred.

Technical Skills and Competencies

• Advanced proficiency in Microsoft Excel, particularly VLOOKUP, HLOOKUP, and Pivot Tables.
• Strong knowledge of document management systems and project document control procedures.
• Understanding of document registration, classification, tracking, distribution, and approval processes.
• Familiarity with technical drawing registers, transmittals, and engineering documentation.
• Strong knowledge of document revision control and record traceability.
• Excellent organisational and administrative skills.
• Effective coordination, communication, and interpersonal abilities.
• Ability to manage multiple priorities and meet project deadlines.
• Strong attention to accuracy, confidentiality, and document management quality.

Preferred Candidate Profile

Azizi Developments is particularly interested in candidates who have worked on infrastructure or civil construction projects and can independently manage project documentation requirements. Applicants with strong technical document control experience, advanced Excel reporting capabilities, and the ability to coordinate effectively with project stakeholders will be well suited to this position. Candidates available for immediate joining will receive preference.

Work Location

Sharjah, United Arab Emirates - Site Office

About Azizi Developments

Azizi Developments is a Dubai-based private real estate developer with a portfolio spanning residential, hospitality, and commercial developments. The company 's projects include Burj Azizi, Monaco Mansions, and Azizi Venice, a Venetian-inspired waterfront community in Dubai. Azizi Developments focuses on delivering quality properties and destinations through a construction-driven approach, guided by its commitment to transparency, customer centricity, integrity, and value creation.